Events Office Administrator (Remote)
Events Office Administrator (Remote) Philadelphia, PA (Fully Remote)
Department: Gifts & Planned Giving – Philadelphia Campus
Duration: March 1, 2026 – June 1, 2026
Schedule: Up to 20 hours/week | 4 days/week | 9:00 AM – 5:00 PM EST
Pay Rate: $15 to $22/hr on W2
Position Summary
We are seeking a detail-oriented and highly organized Events Office Administrator to provide advanced administrative and data management support for the Gifts & Planned Giving team. This fully remote role supports executive-level event preparation, donor communications, scheduling coordination, and database management.
The ideal candidate thrives in a fast-paced environment, demonstrates exceptional discretion with confidential donor information, and has strong data entry and organizational skills.
Key Responsibilities Administrative Support
• Triage and route internal/external calls; provide prompt and courteous assistance.
• Schedule and coordinate meetings, interviews, conferences, and committee activities.
• Prepare presentations, reports, letters, memoranda, and related documentation.
• Manage calendars, appointments, and travel arrangements.
• Process travel forms, invoices, check requests, and expense reports.
• Support reception desk coverage and front desk communications (as needed).
• Assist with new hire onboarding and timekeeping processes.
Event & Donor Support
• Support large-scale event preparation through timely and accurate data entry.
• Communicate with donors via phone as required.
• Assist with registration tables, name tag creation, and on-site event logistics (if needed).
• Maintain donor confidentiality at all times.
Data & Systems Management
• Utilize Raiser’s Edge (RE) and/or Salesforce to:
• Code gifts and update donor biographical information.
• Enter notes and maintain records.
• Run reports and create exports for spreadsheets.
• Execute mail merges, labels, and envelopes.
• Maintain charts, files, correspondence, and reporting systems.
• Assist staff with basic technical troubleshooting (Word, Excel, Outlook).
• Participate in cross-training initiatives for collaborative team support.
Office Operations
• Oversee and order office supplies.
• File, fax, shred, and manage physical/digital records.
• Support internal systems and reporting improvements.
Required Qualifications
• High School Diploma or GED required (associate’s degree preferred).
• Strong data entry accuracy and timeliness.
• Excellent written and verbal communication skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• High level of discretion with confidential donor information.
• Strong organizational and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Customer-focused mindset with strong collaboration skills.
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Department: Gifts & Planned Giving – Philadelphia Campus
Duration: March 1, 2026 – June 1, 2026
Schedule: Up to 20 hours/week | 4 days/week | 9:00 AM – 5:00 PM EST
Pay Rate: $15 to $22/hr on W2
Position Summary
We are seeking a detail-oriented and highly organized Events Office Administrator to provide advanced administrative and data management support for the Gifts & Planned Giving team. This fully remote role supports executive-level event preparation, donor communications, scheduling coordination, and database management.
The ideal candidate thrives in a fast-paced environment, demonstrates exceptional discretion with confidential donor information, and has strong data entry and organizational skills.
Key Responsibilities Administrative Support
• Triage and route internal/external calls; provide prompt and courteous assistance.
• Schedule and coordinate meetings, interviews, conferences, and committee activities.
• Prepare presentations, reports, letters, memoranda, and related documentation.
• Manage calendars, appointments, and travel arrangements.
• Process travel forms, invoices, check requests, and expense reports.
• Support reception desk coverage and front desk communications (as needed).
• Assist with new hire onboarding and timekeeping processes.
Event & Donor Support
• Support large-scale event preparation through timely and accurate data entry.
• Communicate with donors via phone as required.
• Assist with registration tables, name tag creation, and on-site event logistics (if needed).
• Maintain donor confidentiality at all times.
Data & Systems Management
• Utilize Raiser’s Edge (RE) and/or Salesforce to:
• Code gifts and update donor biographical information.
• Enter notes and maintain records.
• Run reports and create exports for spreadsheets.
• Execute mail merges, labels, and envelopes.
• Maintain charts, files, correspondence, and reporting systems.
• Assist staff with basic technical troubleshooting (Word, Excel, Outlook).
• Participate in cross-training initiatives for collaborative team support.
Office Operations
• Oversee and order office supplies.
• File, fax, shred, and manage physical/digital records.
• Support internal systems and reporting improvements.
Required Qualifications
• High School Diploma or GED required (associate’s degree preferred).
• Strong data entry accuracy and timeliness.
• Excellent written and verbal communication skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• High level of discretion with confidential donor information.
• Strong organizational and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Customer-focused mindset with strong collaboration skills.
Apply tot his job
Apply To this Job