DPS - CID - Administrative Assistant II - III - 0152 - 0154 - LUBBOCK
About the position
The Administrative Assistant II - III position at the Texas Department of Public Safety involves providing complex administrative support and technical program assistance. The role requires maintaining filing systems, disseminating information, and performing various office duties under general supervision. The position may also involve training others and requires a typing test with a minimum speed of 35 words per minute.
Responsibilities
ā¢ Prepare and disseminate information concerning division programs and procedures.
,
ā¢ Prepare and distribute correspondence, reports, studies, forms, and documents.
,
ā¢ Maintain filing and record-keeping systems.
,
ā¢ Perform general office duties such as ordering supplies and basic bookkeeping work.
,
ā¢ Respond to inquiries and interpret rules, regulations, policies, and procedures.
,
ā¢ Plan meetings, conferences, and seminars.
,
ā¢ Participate in the planning and execution of an agency program.
,
ā¢ Compile and enter data for charts, graphs, databases, summaries, or reports.
,
ā¢ Assist in the development of administrative or technical assistance policies and procedures.
,
ā¢ Answer phone calls, route incoming calls, take messages, greet visitors, and direct visitors to appropriate staff.
,
ā¢ Review and edit reports to ensure compliance with rules and regulations.
,
ā¢ Research, compose, design, or edit division publications such as brochures, forms, and manuals or presentations.
,
ā¢ Develop training materials.
,
ā¢ Manage and maintain schedules and travel arrangements for supervisors/managers.
,
ā¢ Train others as needed.
,
ā¢ Serve as notary public if required.
,
ā¢ Research databases to assist agents in the identification of suspects.
,
ā¢ Assist with case preparation for prosecution phase.
,
ā¢ Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
,
ā¢ Perform other duties as assigned.
Requirements
ā¢ Graduation from a standard senior-high school or equivalent is required.
,
ā¢ Minimum of two (2) years' progressively responsible work experience performing clerical/secretarial work in an environment involving concentrated use of personal computers using word processing software is required.
,
ā¢ Must possess a valid driver license from state of residence.
,
ā¢ Working knowledge of TXDPS, State and Federal regulations, legislation, guidelines, policies, and procedures is required.
,
ā¢ Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
Nice-to-haves
ā¢ Graduation from an accredited four-year college or university with a major in Liberal Arts, Business or Public Administration, Social Science, or a related field is preferred.
,
ā¢ Work experience in a criminal law enforcement work environment is preferred.
Benefits
ā¢ Health insurance
,
ā¢ Retirement benefits
,
ā¢ Paid time off
,
ā¢ Flexible scheduling options
,
ā¢ Professional development opportunities
Apply Now
The Administrative Assistant II - III position at the Texas Department of Public Safety involves providing complex administrative support and technical program assistance. The role requires maintaining filing systems, disseminating information, and performing various office duties under general supervision. The position may also involve training others and requires a typing test with a minimum speed of 35 words per minute.
Responsibilities
ā¢ Prepare and disseminate information concerning division programs and procedures.
,
ā¢ Prepare and distribute correspondence, reports, studies, forms, and documents.
,
ā¢ Maintain filing and record-keeping systems.
,
ā¢ Perform general office duties such as ordering supplies and basic bookkeeping work.
,
ā¢ Respond to inquiries and interpret rules, regulations, policies, and procedures.
,
ā¢ Plan meetings, conferences, and seminars.
,
ā¢ Participate in the planning and execution of an agency program.
,
ā¢ Compile and enter data for charts, graphs, databases, summaries, or reports.
,
ā¢ Assist in the development of administrative or technical assistance policies and procedures.
,
ā¢ Answer phone calls, route incoming calls, take messages, greet visitors, and direct visitors to appropriate staff.
,
ā¢ Review and edit reports to ensure compliance with rules and regulations.
,
ā¢ Research, compose, design, or edit division publications such as brochures, forms, and manuals or presentations.
,
ā¢ Develop training materials.
,
ā¢ Manage and maintain schedules and travel arrangements for supervisors/managers.
,
ā¢ Train others as needed.
,
ā¢ Serve as notary public if required.
,
ā¢ Research databases to assist agents in the identification of suspects.
,
ā¢ Assist with case preparation for prosecution phase.
,
ā¢ Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
,
ā¢ Perform other duties as assigned.
Requirements
ā¢ Graduation from a standard senior-high school or equivalent is required.
,
ā¢ Minimum of two (2) years' progressively responsible work experience performing clerical/secretarial work in an environment involving concentrated use of personal computers using word processing software is required.
,
ā¢ Must possess a valid driver license from state of residence.
,
ā¢ Working knowledge of TXDPS, State and Federal regulations, legislation, guidelines, policies, and procedures is required.
,
ā¢ Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is required.
Nice-to-haves
ā¢ Graduation from an accredited four-year college or university with a major in Liberal Arts, Business or Public Administration, Social Science, or a related field is preferred.
,
ā¢ Work experience in a criminal law enforcement work environment is preferred.
Benefits
ā¢ Health insurance
,
ā¢ Retirement benefits
,
ā¢ Paid time off
,
ā¢ Flexible scheduling options
,
ā¢ Professional development opportunities
Apply Now