Document Automation Specialist/MOS 365 Certified

Seeking a highly skilled Legal Document Automation Specialist to serve as the primary technical architect for all automated document production. This is a remote position, , and require no sponsorship now or in the future. In this role, you will design, code, and maintain an advanced library of Microsoft Office templates, macros, and VBA tools that streamline the workflow for legal secretaries and support staff. Your work will directly support the efficient and accurate creation of complex legal documents—including complaints, statements of damages, special letters, discovery requests, and pleadings—while ensuring strict adherence to court formatting rules and firm branding standards. Core responsibilities include developing sophisticated Microsoft Word templates using advanced formatting, multi-level numbering, field codes, and content controls; programming and deploying custom macros and UserForms to automate routine tasks; customizing the Microsoft Office Ribbon using RibbonX/XML; and serving as the Tier-3 subject matter expert for resolving Word-related technical issues such as corrupt documents and broken formatting. You will collaborate closely with practice group leaders and support personnel to identify process bottlenecks and engineer technical solutions that improve efficiency across the firm, while also maintaining and updating the template library in response to evolving court rules, software changes, and internal standards. Must hold a Microsoft Office Specialist (MOS) Expert certification and demonstrate expert-level proficiency in Microsoft Word, advanced VBA programming ability, and working knowledge of RibbonX/XML. A background of at least 3–5 years in a law firm or corporate legal department is preferred, along with an understanding of legal terminology and court-mandated formatting requirements. Success in this role requires exceptional analytical and problem-solving skills, strong communication abilities for training and user support, and an unwavering attention to detail. If you are passionate about building powerful tools that enhance accuracy and productivity in a fast-paced legal environment. This is a remote position, MUST RESIDE IN CA, and require no sponsorship now or in the future.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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