Customer Service- Data Entry - Appointment setter PART TIME
Essential Duties & Job Responsibilities
Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and very detailed events, meetings and sales presentations
Meet ever-changing and multiple deadlines, managing day-to-day workflow...
Plans, coordinates and ensures all schedules are correct and updated daily
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, must have excellent writing skills
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Performing personal errands as required.
Communicate and interact effectively and professionally with diverse populations, individually or as a team member.
Opening, sorting, and distributing correspondence, including email, faxes and regular mail.
Attend meetings and discussions, as required.
Keep all pertinent information such as schedules, speaking opportunities, staff issues, and track needs, priorities, and follow-up of action points.
Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines.
Ensure staff is prepared for upcoming appointments by gathering materials necessary for each meeting.
Collect and assemble information for presentations, projects and strategic planning.
Prepare, edit and draft presentations.
Collect data and edit documents for accuracy and input data entry in a timely manner.
Qualifications
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with clients and marketing staff
Detail oriented with strong proofreading skills.
Expert level written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with strong decision-making capability with minimal guidance in a quickly changing environment.
Emotional maturity.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Basic accounting knowledge.
Familiarity with Google Spreadsheets, Excel and Apple Software.
Self-Motivated, with flexibility to multitask and prioritize in a fast-paced environment.
Use discretion and adhere to all corporate, legal, and regulatory guidelines.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward looking thinker, who actively seeks opportunities and proposes solutions.
Education Requirements:
Bachelors degree required or four or more years of experience assisting C-Level executives.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
Working Conditions & Physical Requirements:
Ability to safely and successfully perform the essential job duties of this position, with or without reasonable accommodation.
Ability to meet aggressive deadlines as needed with minimal supervision.
Occasionally lift medium to heavy objects.
Other Requirements
Ability to maintain regular and punctual attendance
Company DescriptionSenior Benefits Insurance Company
Apply Now
Completes a broad variety of administrative tasks including managing an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and very detailed events, meetings and sales presentations
Meet ever-changing and multiple deadlines, managing day-to-day workflow...
Plans, coordinates and ensures all schedules are correct and updated daily
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, must have excellent writing skills
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Performing personal errands as required.
Communicate and interact effectively and professionally with diverse populations, individually or as a team member.
Opening, sorting, and distributing correspondence, including email, faxes and regular mail.
Attend meetings and discussions, as required.
Keep all pertinent information such as schedules, speaking opportunities, staff issues, and track needs, priorities, and follow-up of action points.
Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines.
Ensure staff is prepared for upcoming appointments by gathering materials necessary for each meeting.
Collect and assemble information for presentations, projects and strategic planning.
Prepare, edit and draft presentations.
Collect data and edit documents for accuracy and input data entry in a timely manner.
Qualifications
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Very strong interpersonal skills and the ability to build relationships with clients and marketing staff
Detail oriented with strong proofreading skills.
Expert level written and verbal communication skills.
Demonstrated proactive approaches to problem-solving with strong decision-making capability with minimal guidance in a quickly changing environment.
Emotional maturity.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
Basic accounting knowledge.
Familiarity with Google Spreadsheets, Excel and Apple Software.
Self-Motivated, with flexibility to multitask and prioritize in a fast-paced environment.
Use discretion and adhere to all corporate, legal, and regulatory guidelines.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward looking thinker, who actively seeks opportunities and proposes solutions.
Education Requirements:
Bachelors degree required or four or more years of experience assisting C-Level executives.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
Working Conditions & Physical Requirements:
Ability to safely and successfully perform the essential job duties of this position, with or without reasonable accommodation.
Ability to meet aggressive deadlines as needed with minimal supervision.
Occasionally lift medium to heavy objects.
Other Requirements
Ability to maintain regular and punctual attendance
Company DescriptionSenior Benefits Insurance Company
Apply Now