Customer Onboarding Assistant - TrueLark

This position supports TrueLark, a recently acquired brand under the Weave umbrella. While you’ll be employed by Weave, your work will directly contribute to the TrueLark product and team.TrueLark is an AI-powered virtual receptionist designed for appointment-based small and medium-sized businesses. Its agentic AI platform manages scheduling, rescheduling, and client inquiries through SMS and web chat, providing 24/7 support. TrueLark helps businesses recover missed calls, increase bookings, and streamline front-office operations.- - - We’re looking for a proactive, detail-oriented Onboarding Assistant to join our TrueLark team under the Weave umbrella. In this role, you'll support the implementation of TrueLark for brick-and-mortar, appointment-based businesses by managing onboarding workflows, coordinating internal tasks, and ensuring accounts are properly configured and ready for launch. You'll collaborate closely with customer-facing Onboarding Specialists and Engineering to ensure internal processes operate efficiently and reliably. Reports to: This position will be Remote in India & requires availability during U.S. Pacific business hours.Reports to: Manager - OnboardingWhat You Will OwnConfigure new and existing TrueLark accounts based on business type and client-specific needsGenerate login credentials and provide clear instructions for API access based on the client’s booking platformInput and manage API credentials to enable account integrationsTailor account settings to meet individual business location requirementsConduct user acceptance testing and perform final functionality checks before transitioning accounts to the customer-facing teamCoordinate with internal teams to ensure timely transitions and a seamless go-live processWhat You Will Need to Accomplish the JobStrong attention to detail, organization, and time managementExcellent communication skills via Slack, email, and virtual meetings.Ability to manage onboarding workflows and timelines across multiple client accountsComfort working with technical systems, documentation, and business management software platformsMust be available to work during California Pacific TimeCollaborate with cross-border teams (India) for back-end configurationWhat Will Make Us Love YouExperience in onboarding, customer support, or implementation rolesBackground in project coordination or project management, ideally in SaaS or techFamiliarity with tools like CRMs, project management software, or ticketing systemsStrong ability to anticipate and proactively solve issues before they impact the customerAbility to remain calm and positive in fast-paced or high-demand situations, with a strong ownership mentality#LI-HYBRIDWeave is an equal opportunity employer that is committed to fostering an inclusive workplace where all individuals are valued and supported. We welcome anyone who is hungry to learn, problem-solve and progress regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or other applicable legally protected characteristics. If you have a disability or special need that requires accommodation, please let us know.All official correspondence will occur through Weave branded email. We will never ask you to share bank account information, cash a check from us, or purchase software or equipment as part of your interview or hiring process.

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