Credits & Refunds Specialist

How would you like to work in a place where your contributions and ideas are valued? A place where you can serve with compassion, pursue excellence and honor every voice? At Wellstar, our mission is simple, yet powerful: to enhance the health and well-being of every person we serve. We are proud to have become a shining example of what's possible when the brightest professionals dedicate themselves to making a difference in the healthcare industry, and in people's lives. Work Shift Day (United States of America) Job Summary: Credits and Refunds Specialist reports to the Credits and Refunds Supervisor. Responsible for resolving credit balance accounts and processing refunds on hospital and guarantor accounts. Researches all payment and adjustment transactions to identify credit resolution and processes adjustments and/or refunds to resolve the account credit balance. Responsible for accurate and timely processing of credit resolutions per policies and procedures. Core Responsibilities and Essential Functions: Primary Responsibilities - Recommend accounts for contractual or administrative write-off, along with appropriate justification and documentation - Meet productivity standards, targets, error ratios, and reporting requirements as assigned by the department manager or supervisor - Provide individual contribution to the overall team effort fo achieving the department AR goal - Identify opportunities for system and process improvement and submit to leadership. - Demonstrate knowledge of HIPAA privacy standards and ensure compliance with system PHI privacy practices. - Demonstrate proficient use of systems and execution of processes in all areas of responsibilities - Follow the WellStar general Policies and Procedures, the Departments Policies and Procedures, and the Emergency Preparedness Procedures. - Follow JACHO and outside regulatory agencies mandated rules and procedures - Utilize assigned menus and pathways in the hospital mainframe system and report software application problems to the appropriate supervisor - Utilize assigned menus and pathways in foreign software applications and report software application problems to the appropriate supervisor. - Utilize assigned computer hardware and report hardware problems to the appropriate supervisor - Participate in the testing for assigned software applications, including verification of field integrity - Accurately complete special projects as assigned by leadership - Knowledge and understanding of all needed system functions - Knowledge of imaging system utilized - Knowledge of Excel and Word as required for job functions - Cross training of departmental job functions - Positive team member and communication - Perform other duties and responsibilities as assigned Credit Resolution Responsibilities - Responsible for reviewing and resolving credit balances on designated accounts - Reading and understanding all Managed Care contracts and payer requirements - Administering appeals for refunds requested in error - Accurately compose account information for review and approval by supervisor - Maintain individual and department daily, weekly, and monthly Key Performance Indicator goals as established by leadership - Produce daily, weekly, and monthly productivity reports - Accurately apply/correct contractual adjustment requests - Accurately and timely resolve credit balances in assigned EPIC WQs - Knowledge of payer specific programs and websites such as CMS pricer, GAMMIS, and FISS as required for job functions - Clear and concise account document of credit resolution details Productivity and Quality Assurance - Entering clear and concise EPIC account notes - Meet productivity standards as provided by leadership - Provide supporting documentation with each refund request processed - Accurate letters and envelopes with each refund request - Accurate refund and adjustment requests - Quality Assurance accuracy rate of or greater Required Minimum Education: High School Graduate; Required and BA or BS Preferred Required Minimum License(s) and Certification(s): All certifications are required upon hire unless otherwise stated. Additional License(s) and Certification(s): Required Minimum Experience: Minimum 4 years healthcare related credit resolution experience Required Required Minimum Skills: Basic knowledge of medical terminology Basic experience and knowledge of PC applications Detailed-oriented, good organizational skills, and ability to be self-directed Strong time management skills, managing multiple priorities and a heavy workload in a high-stress atmosphere Flexibility to perform other tasks as needed in an active work environment with changing work needs High-level problem solving, analytical, and investigational skills Excellent internal/external customer service skills Excellent communication skills to include oral and written comprehension and expression Ability to: Learn quickly and meet continuous timelines Exhibit behaviors consistent with principles of excellent service Demonstrate and maintain competency as required for job title and the unit/area(s) of assignment Exhibit behaviors consistent with standards of performance improvement and organizational values (e.g., efficiency and financial responsibility, safety, partnership and service, teamwork, compassion, integrity, trust, and respect) Join us and discover the support to do more meaningful work—and enjoy a more rewarding life. Connect with the most integrated health system in Georgia, and start a future that gives you more. Nationally ranked and locally recognized for our high-quality care and inclusive culture, Wellstar is one of Georgia’s largest and most integrated healthcare systems. Every day, 24,000+ of us work together to provide personalized care for patients at every age and stage of life – and our team members are the foundation of that care. Mission, Vision & Values At a time when the healthcare industry is changing rapidly, Wellstar remains committed to exceeding patients’ and team members’ expectations, while transforming healthcare delivery. OUR MISSION: To enhance the health and well-being of every person we serve. OUR VISION: Deliver world-class healthcare to every person, every time. OUR VALUES: We serve with compassion We pursue excellence We honor every voice Culture of Excellence Wellstar consistently receives attention and accolades from national organizations that set the standards for world-class care. Our system-wide practice of safety principles, assessing and addressing errors and seeking feedback from our patients and customers continually earns recognition for advances in safety and quality. Featured on the FORTUNE “100 Best Companies to Work For” list and Seramount 100 Best Companies list, we not only provide top-notch care for our patients, but also foster the culture of Wellstar as a Great Place to Work.



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