Coordinator (Resourcing & Operations)
Imaginary Forces is a leading creative studio that shapes the visual language of entertainment and culture. They are seeking a highly organized Coordinator (Resourcing & Operations) to support staffing, scheduling, and freelancer management across their fast-paced creative studio, ensuring projects run smoothly and effectively. Responsibilities Manage day-to-day staffing and scheduling across projects in CETA Maintain a clear view of team allocation, availability, and upcoming needs Build and send daily callsheets to align teams on priorities Coordinate freelancer sourcing, outreach, onboarding, and bookings Track staff and freelancer availability, PTO, and resourcing gaps Ensure alignment across CETA, Google Calendar, and team communications Support producers and teams with coordination needs across projects Support studio operations, internal workflows, and occasional events or client needs Respond quickly to incoming requests and help unblock teams in real time Support payroll prep for W2 freelancers Identify resourcing gaps, overlaps, and pressure points early and flag them proactively Support ad hoc production needs, including studio operations, internal initiatives, and events as required Skills Highly organized, detail-oriented, and reliable Clear, responsive communicator who keeps people aligned Comfortable juggling multiple priorities in a fast-paced environment Takes initiative and follows through Brings energy, presence, and a strong sense of ownership Interested in how creative work gets made, not just tracking it on paper Looking to grow within a creative studio environment 1–3 years experience in coordination, production, or scheduling roles Creative studio, agency, or production environment is a plus An interest in entertainment, storytelling, and design is a big plus Company Overview Founded in 1996, Imaginary Forces is an award-winning design studio and creative agency specializing in brand strategy and visual storytelling. It was founded in 1996, and is headquartered in Los Angeles, California, US, with a workforce of 51-200 employees. Its website is