Coordinator, Initiatives, Executive (New York or Remote)

Who we are: The Vera Institute of Justice, founded in 1961, is a nonprofit criminal justice organization that strives to build just government institutions and safe communities free from the scourge of racism, white supremacy, profit, and inequity that is pervasive in this country’s legal systems. We are an “inside” lane organization that drives change at scale with ambitious public sector leaders who share our commitment to building anti-racist, reparative systems that deliver justice. We leverage our access to government to transform these systems and work collaboratively with stakeholders across many movements—including advocacy, grassroots, and grassroots organizations. Our role is to pilot solutions that are transformative and achievable, harness the power of evidence to drive effective policy and practice, and use advocacy and communications to change narratives and norms. Vera has a staff of almost 300 people and offices in New York City, Washington, DC, Los Angeles, and New Orleans. We are an equal opportunity employer with a commitment to diversity in the workplace. We expect our staff to embody respect, independence, collaboration, commitment, anti-racism, and equity—both in our outward-facing work and the internal culture of our workplace. We value a range of experiences in people’s educational backgrounds and encourage people who have been directly impacted by the criminal justice system to apply. Who you are: The Initiatives Coordinator is a key part of the Initiatives department who will provide administrative, fiscal, and executive support. In this new role, the Coordinator will work under the supervision of the Initiatives Operations Manager to help analyze and improve organizational processes and support calendar management for the VP of Initiatives. In this role, you will: Executive Coordination • Support the VP of Initiatives with scheduling and calendar management, including coordinating internal and external meetings and ensuring appropriate resources are available (call links, meeting rooms, background materials) • Make travel arrangements, when needed Support the Operations Manager with ongoing day-to-day administrative and logistical tasks, including • Planning and coordinating meetings and special events • Developing meeting materials such as drafting and tracking agendas • Taking notes and tracking action items in meetings, helping to manage workflow and priorities • Maintenance of reporting dashboards • Supporting the Initiatives department with organizational and information management Provide Fiscal Support • Work with Operations Manager and fiscal staff to process invoices, track expenses, and reconcile monthly expense reports • Support Operations Manager with department budgeting and expenditures Support the Impact Pipeline through • Working with Initiatives Operations Manager to manage and track workflow for Stage 3 and Stage 4 initiatives, streamline processes, and coordinate with Initiative Directors • Work with Pipeline Coordinators (MEL and Impact Strategy) to ensure ease of communication between all subgroups within the Impact Pipeline team Other duties as assigned What qualifications do you need? Required: • At least 1-2 years of experience working in office administration or related professional environment • Commitment to racial equity and its intersections and experience engaging in conversations about race, equity, and inclusion • Knowledge of or lived experience with criminal and immigration legal systems preferable • Exceptional attention to detail and task-management skills • Experience processing reimbursements and invoices and monitoring expenditures • Ability to manage multiple projects in a fast-paced environment • Ability to take initiative and manage follow-through • Excellent communication, writing, and interpersonal skills • Strong sense of teamwork Preferred Knowledge, Skills & Abilities • Associate or bachelor’s degree, or the equivalent work experience List of Required Software applications: • Proficient with Microsoft Office Suite – Word, Excel, PowerPoint, Outlook, SharePoint • Proficiency with Zoom Compensation and Benefits: The compensation range for this position is $52,500 – $54,600. Actual salaries will vary depending on factors including but not limited to experience and performance. The salary range listed is just one component of Vera Institute’s total compensation package for employees. As an employer of choice in our field, supporting Vera staff—both personally and professionally—is a priority. To do this, we invest in the well-being of our staff through other rewards including merit pay, generous paid time off, a comprehensive health insurance plan, student loan repayment benefits, professional development training opportunities and up to $2,000 annual for education costs and fees relevant to Vera work, employer-funded retirement plan, and flexible time and remote work schedules. To learn more about Vera’s benefits offerings, click here. Applications may also be faxed to: ATTN: People Resources / Coordinator, Initiatives, Executive Vera Institute of Justice 34 35th St, Suite 4-2A, Brooklyn, NY 11232 Fax: (212) 941-9407 Please use only one method (online, mail or fax) of submission. No phone calls, please. Only applicants selected for interviews will be contacted. As a federal contractor, and in order to ensure a healthy and safe work environment, Vera Institute of Justice is requiring all employees to be fully vaccinated and provide proof of their COVID-19 vaccine before their start date. Employees who cannot receive the vaccine because of a disability/medical contraindication or sincerely-held religious belief may request an accommodation (e.g., an exemption) to this requirement. Vera is an equal opportunity/affirmative action employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status. Vera works to advance justice, particularly racial justice, in an increasingly multicultural country and globally connected world. We value diverse experiences, including with regard to educational background and justice system contact, and depend on a diverse staff to carry out our mission. For more information about Vera, please visit www.vera.org Apply tot his job