Contract Grant Manager – FEMA / DHS (PSGP Focus)

Engagement Type: Contract (Project-Based) Location: Remote Start: Near-term (start date dependent on client authorization) About The Minotaur Group The Minotaur Group is a risk, security, and resilience consulting firm supporting private-sector, public-sector and critical-infrastructure clients on complex security programs and federal grant funding. We navigate FEMA and DHS grants with precision, compliance, and speed. We are seeking an experienced Contract Grant Manager to support FEMA Public Sector Grant Program (PSGP) administration for a local government agency. This role is designed for a professional who can run FEMA grant management end-to-end with minimal oversight. Role Overview You will manage the full FEMA grant lifecycle - from award review through closeout - ensuring strict compliance, accurate financial tracking, timely reporting, and audit readiness. This is a hands-on, execution-focused role. Key ResponsibilitiesGrant Administration & Compliance • Review and interpret PSGP award packages, NOFOs, and FEMA grant terms • Develop and maintain a Grant Management Plan (milestones, reporting schedules, compliance controls) • Monitor compliance with 2 CFR Part 200, FEMA Information Bulletins, and program guidance • Establish procurement, financial, and reporting compliance checklists • Provide technical assistance to staff involved in grant administration Financial Management & Reimbursement • Maintain FEMA-compliant financial records and documentation • Track and reconcile expenditures to ensure costs are allowable, allocable, and reasonable • Prepare and submit SF-425s and reimbursement requests via FEMA GO • Monitor cost-share and matching requirements Reporting & Documentation • Prepare and submit required quarterly progress and financial reports • Maintain organized electronic and physical grant files • Develop internal tracking tools or dashboards for grant status and spend • Ensure consistency between narrative and financial reporting • Support responses to FEMA information requests and audits Compliance Monitoring & Audit Support • Conduct internal compliance reviews against FEMA and DHS standards • Prepare materials for FEMA monitoring visits, pass-through reviews, and audits • Coordinate corrective actions, as required • Maintain documentation related to EHP, Davis-Bacon, and BABAA, as applicable Grant Closeout • Prepare and submit final financial and performance reports • Reconcile all transactions prior to closeout • Verify full compliance before final submission • Archive grant records per federal retention requirements Required Experience • Demonstrated experience managing FEMA grants (PSGP strongly preferred) • Strong working knowledge of 2 CFR Part 200 • Hands-on experience with FEMA GO, SF-425s, and reimbursement workflows • Proven ability to manage documentation, compliance, and reporting independently Preferred • Experience supporting ports, transit agencies, or other critical infrastructure • Prior FEMA monitoring or audit support experience Contract Details • Contract / project-based engagement • Flexible hours aligned to reporting and reimbursement cycles • Competitive contract rate, commensurate with experience How to Apply Submit a brief introduction and résumé highlighting direct FEMA grant experience to: [email protected] If you’ve managed FEMA grants end-to-end, this role will feel familiar. If you haven’t, this likely isn’t the right fit. Apply tot his job