CES Registration Administrator
Join the YMCA Child Care Team!
Be the Spark! Join our professional and passionate team. Be the spark that ignites the potential in others. YMCA of Southwestern Ontario is one of the largest not-for-profit providers of licensed child care in Canada and we have been making a positive difference in the communities we serve by providing quality childcare for over 50 years!
At the Y, we are committed to providing you with opportunities to develop your knowledge, skills, and career while you enhance the experience of the children and families that we serve.
Position: CES Registration Administrator - Fulltime Permanent
Start Date: Approximately April 27, 2026
Location: Can be any part of our region in Southwestern Ontario. Employees in this position are currently working remotely.
Compensation: $18.00-$20.00 per hour
As part of your total compensation:
Receive a complimentary YMCA personal membership to our Health & Fitness facilities, and discounts on YMCA child care and camp programs
Access vacation entitlement in accordance with the employment standards regulations, and up to 12 paid personal days annually
Benefits package and Pension, after 90 days probation
Be part of a caring and supportive network of people to help each other succeed
Complimentary access to wellness and counselling services
In this role, you will:
Follow YMCA of Southwestern Ontario policy and procedures
Act as a YMCA ambassador, demonstrating YMCA core values in your daily work
Input children’s registrations into the association’s operating system and provide payment details to the families
Liaison with Municipalities and other 3rd parties for family subsidy information
Review all registrations and return to Directors when incomplete
Complete amendments and withdrawals and give payment details to the families
Link/post 3rd party payments
Complete subsidy reporting to municipalities (OCCMS)
Update fee changes and input new courses and instances
Collect returned payments from families, determine suspension of care with Manager approval, and send accounts to manager for collection
Amend family information as required
Review and complete any amendments from the class list checks
Process and link funding rebates
Prepare refund transaction and form and submit for approval and processing
Work with the Finance department on tracking and reconciling child-care specific funding and spending as directed
Support the Finance department in meeting the reporting needs of Child Care
Perform other sundry duties as assigned
Education & Skills Qualifications:
Excellent communication, analysis and computer skills including Microsoft’s Excel, Word, Outlook, Publisher and Acrobat Pro
Well developed organization and time management skills
Strong mathematical and problem solving skills
Commitment to customer service and teamwork
1-2 years of experience in a reception or administration position is an asset
1-2 years of experience with a registration system is an asset, Avocado is preferred
Legally entitled to work in Canada
Why the Y?
The YMCA of Southwestern Ontario is committed to the development of healthy communities and welcomes people of all backgrounds, beliefs, and abilities. We are committed to helping our employees reach their full potential and are recognized by Forbes as one of Canada’s Top Employers. We offer meaningful employment and the opportunity to make a difference in the lives of individuals and families.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.NOTE: The YMCA of Southwestern Ontario is committed to providing a barrier-free environment for all stakeholders including our members/participants, employees, job applicants, suppliers, and any visitors who may enter our premises, access our information, or use our services. As an organization, we respect and uphold the requirements set forth under the Accessibility for Ontarians with Disabilities Act (2005), and its associated standards and regulations.
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