Business Support and Administrative - Administrative Assistant 2

Job Title: Executive Administrative AssistantLocation: Remote (PST)Experience Level: Intermediate (2+ years)Employment Type: Full-TimeAbout the RoleWe are seeking a resourceful and detail-oriented Executive Administrative Assistant to support three dynamic Leads and their global teams. This highly visible position will be instrumental in fostering team efficiency, ensuring smooth operations across time zones, and acting as the central connector between leadership and internal stakeholders.What You’ll Be Doing50% Calendar Management:Manage complex, high-volume calendars across multiple time zones, ensuring seamless scheduling for meetings, events, and priorities.25% Team Support:Support onboarding for new hires, coordinate team events and logistics, and provide ad-hoc administrative support as needed.25% Travel & Expense Management:Coordinate international and domestic travel arrangements and process timely and accurate expense reports.Why This Role is CompellingThis role offers a front-row seat to the inner workings of high-performing teams, giving you the opportunity to be the heartbeat of team coordination. You’ll gain unique insight into strategic operations and be a vital driver in connecting the dots between people, processes, and projects.What We’re Looking ForRequired Qualifications:2+ years of experience in administrative or executive supportProven high-level calendar and scheduling experienceTrack record of handling international travel coordination and T&E reportingExperience providing onboarding and logistics support to teamsAbility to work independently, manage time effectively, and handle sensitive information with discretionPreferred Qualifications:Bachelor’s degree preferred, but not required with strong relevant experiencePrior experience in large tech companies or supporting executive leadershipBackground supporting multiple leaders and international teamsFamiliarity with Microsoft tools and internal systemsBonus Points For:Project management capabilitiesExperience supporting CVP or C-level executivesStretch project ownership and growth mindsetKey Success MetricsTimely and accurate execution of responsibilitiesPositive feedback from leads and team membersStrong cross-functional collaboration and proactive communicationEEO Employer Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178. EEO EmployerApex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

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