Budget Coordinator – Specialty Care
About the position
At Pfizer, we believe that every role contributes to our mission of improving patients' lives. Through the power of our seven portfolios, we have an unparalleled opportunity to learn faster, act quicker, and be bolder. Your role, whether leading commercial strategies or supporting development and implementation, can transform the way we launch our products. This transformation ensures that our products reach the hands of patients faster and with greater impact. Your contributions are crucial in driving these advancements, ultimately improving the lives of patients worldwide.
Responsibilities
• Execute day-to-day budget activities, including PO creation, invoice payment, spend actuals vs plan tracking, and changes made to SOWs (for brands to maintain / reflect in Decideware & Adobe).
• Coordinate with Pfizer Media, Brand, and Finance Leads on opening / increasing Media POs.
• Oversee quarterly budget forecasting and reconciliation, including changes via buy-up exercises.
• Communicate finance deadlines & milestones to teams and strategic partners, including accrual memo submission dates.
• Ensure relevant systems accurately reflect the current spend & projections for all brands; Proactively reach out to vendors to submit expected and missing charges.
• Manage reclass, accrual, and quarterly forecast submissions (LE) processes to Finance, including documentation for auditing purposes.
• Upon discovery of missing or incorrectly charged expenses, proactive initiation of reclassification and application of appropriate cost center codes.
• Share Weekly Reports for each brand, reflecting all vendor invoices and accruals (CoLab, Congresses, P2P, Market Research, Samples/Copay, Printing) with Project Owners, Budget Captains, and Brand Leads.
• Assist stakeholders with any issues or questions regarding invoices and POs.
• Provide annual budget breakdowns by spend category and include any rationale for variances.
• Train new teammates and marketers on the budget processes.
• Ensure all users are trained in the appropriate financial tools and processes (i.e. POD, ePA3 and Ariba), including knowledge transfer onboarding to new teammates.
• Work with AP, Marketing, Analytics & Finance to resolve invoicing, billing, & system issues.
• Stay up to date on Agency Management Processes in Decideware, expense coding and financial reporting in SAP, project finance management in POD, ePA3 and Ariba, Vendor Maintenance, FUSE, and invoice tracking (Taulia).
• Work closely with Pfizer and external vendors to ensure proper documentation and policy compliance (CP102) for all Project submissions in POD, ePA3 and Ariba.
• Manage financial audits for all projects, as needed, sending all necessary paperwork and project information to appropriate points of contact when an audit arises.
Requirements
• Bachelor's degree and 2 years of relevant experience is required.
• Strong self-starter, quick learner, and independent ability to operate with minimal supervision.
• Proficient in Microsoft Excel, Outlook, Teams, and SharePoint.
• Strong organizational and analytical skills.
• Demonstrated ability to be a team player in a matrixed environment, work well with others, and remain calm under pressure.
• Communicates clearly and proactively requests and shares information to align stakeholders with transparent data and reports.
• Demonstrated proactivity and critical thinking; routinely identifies issues and brings multiple solutions with pros and cons of available options.
• Strong project, time management, and organizational skills – applies only the necessary amount of process to ensure alignment, while keeping things simple and fast.
• General knowledge of the pharmaceutical industry and healthcare environment preferred.
• Experience with operating plan, financial phasing, and LE / buy-up processes preferred.
Nice-to-haves
• Relevant biopharmaceutical industry experience.
• Competence with business systems and capability of learning new applications.
• Experience in strategic project delivery and management
• Knowledge in management of team cost centers and budget submissions.
• Experience in leading or participating in cross-functional teams.
• Strong communication skills and ability to develop and adapt communication plans.
• Experience in facilitating calendar management and resolving issues through collaboration and diplomacy.
Benefits
• this position is eligible for participation in Pfizer’s Global Performance Plan with a bonus target of 10.0% of the base salary.
• We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments.
• Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage.
At Pfizer, we believe that every role contributes to our mission of improving patients' lives. Through the power of our seven portfolios, we have an unparalleled opportunity to learn faster, act quicker, and be bolder. Your role, whether leading commercial strategies or supporting development and implementation, can transform the way we launch our products. This transformation ensures that our products reach the hands of patients faster and with greater impact. Your contributions are crucial in driving these advancements, ultimately improving the lives of patients worldwide.
Responsibilities
• Execute day-to-day budget activities, including PO creation, invoice payment, spend actuals vs plan tracking, and changes made to SOWs (for brands to maintain / reflect in Decideware & Adobe).
• Coordinate with Pfizer Media, Brand, and Finance Leads on opening / increasing Media POs.
• Oversee quarterly budget forecasting and reconciliation, including changes via buy-up exercises.
• Communicate finance deadlines & milestones to teams and strategic partners, including accrual memo submission dates.
• Ensure relevant systems accurately reflect the current spend & projections for all brands; Proactively reach out to vendors to submit expected and missing charges.
• Manage reclass, accrual, and quarterly forecast submissions (LE) processes to Finance, including documentation for auditing purposes.
• Upon discovery of missing or incorrectly charged expenses, proactive initiation of reclassification and application of appropriate cost center codes.
• Share Weekly Reports for each brand, reflecting all vendor invoices and accruals (CoLab, Congresses, P2P, Market Research, Samples/Copay, Printing) with Project Owners, Budget Captains, and Brand Leads.
• Assist stakeholders with any issues or questions regarding invoices and POs.
• Provide annual budget breakdowns by spend category and include any rationale for variances.
• Train new teammates and marketers on the budget processes.
• Ensure all users are trained in the appropriate financial tools and processes (i.e. POD, ePA3 and Ariba), including knowledge transfer onboarding to new teammates.
• Work with AP, Marketing, Analytics & Finance to resolve invoicing, billing, & system issues.
• Stay up to date on Agency Management Processes in Decideware, expense coding and financial reporting in SAP, project finance management in POD, ePA3 and Ariba, Vendor Maintenance, FUSE, and invoice tracking (Taulia).
• Work closely with Pfizer and external vendors to ensure proper documentation and policy compliance (CP102) for all Project submissions in POD, ePA3 and Ariba.
• Manage financial audits for all projects, as needed, sending all necessary paperwork and project information to appropriate points of contact when an audit arises.
Requirements
• Bachelor's degree and 2 years of relevant experience is required.
• Strong self-starter, quick learner, and independent ability to operate with minimal supervision.
• Proficient in Microsoft Excel, Outlook, Teams, and SharePoint.
• Strong organizational and analytical skills.
• Demonstrated ability to be a team player in a matrixed environment, work well with others, and remain calm under pressure.
• Communicates clearly and proactively requests and shares information to align stakeholders with transparent data and reports.
• Demonstrated proactivity and critical thinking; routinely identifies issues and brings multiple solutions with pros and cons of available options.
• Strong project, time management, and organizational skills – applies only the necessary amount of process to ensure alignment, while keeping things simple and fast.
• General knowledge of the pharmaceutical industry and healthcare environment preferred.
• Experience with operating plan, financial phasing, and LE / buy-up processes preferred.
Nice-to-haves
• Relevant biopharmaceutical industry experience.
• Competence with business systems and capability of learning new applications.
• Experience in strategic project delivery and management
• Knowledge in management of team cost centers and budget submissions.
• Experience in leading or participating in cross-functional teams.
• Strong communication skills and ability to develop and adapt communication plans.
• Experience in facilitating calendar management and resolving issues through collaboration and diplomacy.
Benefits
• this position is eligible for participation in Pfizer’s Global Performance Plan with a bonus target of 10.0% of the base salary.
• We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments.
• Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage.