Bookkeeper (Full-Time, Remote Possible - US-Based)
About Us
We are a growing architectural lighting design firm based in New York City, specializing in innovative and high-quality lighting design solutions. As a small team (5-10 people), we value collaboration, precision, and efficiency in all aspects of our work. We are looking for a detail-oriented Bookkeeper / Finance Manager to join our team full-time. This role will primarily focus on financial management (80%), with some light administrative duties (20%). Experience with BQE Core is highly preferred.
Responsibilities
Finance & Bookkeeping (80%)
Manage day-to-day bookkeeping, including accounts payable and receivable.
Prepare and issue invoices, including posting to third-party payment portals such as Coupa.
Prepare and analyze financial reports.
Oversee cash flow management and assist in budgeting and forecasting.
Process payroll and manage employee expense reimbursements.
Ensure sales tax compliance in coordination with external accountants.
Provide required information for external accountants for their use in preparing tax returns.
Maintain financial records in BQE Core software.
Administrative Support (20%)
Management of outside vendors such as payroll and benefits, landlord, phones, etc.
Obtaining and renewing certificates of insurance for clients.
Support HR-related administrative tasks, such as benefits coordination and onboarding paperwork.
Help coordinate office-related operations, including software subscriptions and insurance renewals.
Qualifications
Proven experience as a Bookkeeper, Finance Manager, or similar role in a small professional services firm, or suitable educational background and training.
Proficiency in BQE Core (highly preferred) or other project-based accounting software.
Strong knowledge of bookkeeping principles, GAAP, and financial reporting.
Experience with payroll processing and tax compliance.
Excellent organizational and multitasking abilities.
Strong communication skills and ability to work independently in a small team environment.
Experience in an architecture, design, or consulting firm is a plus.
Must be legally authorized to work in the US.
Location & Work Environment
This is a full-time position based in New York City.
We are open to remote candidates within the US, with a preference for candidates located closer to New York City.
Compensation & Benefits
Salary between $75,000 and $95,000 per year, depending on experience and qualifications.
Full benefits package including holiday / PTO, health insurance, and retirement plan options.
Flexible work environment.
Opportunity to be part of a growing and dynamic design firm.
How to Apply
Please submit your resume and a brief cover letter outlining your experience and interest in the role. If you have experience with BQE Core, please highlight this in your application.
Apply Now
We are a growing architectural lighting design firm based in New York City, specializing in innovative and high-quality lighting design solutions. As a small team (5-10 people), we value collaboration, precision, and efficiency in all aspects of our work. We are looking for a detail-oriented Bookkeeper / Finance Manager to join our team full-time. This role will primarily focus on financial management (80%), with some light administrative duties (20%). Experience with BQE Core is highly preferred.
Responsibilities
Finance & Bookkeeping (80%)
Manage day-to-day bookkeeping, including accounts payable and receivable.
Prepare and issue invoices, including posting to third-party payment portals such as Coupa.
Prepare and analyze financial reports.
Oversee cash flow management and assist in budgeting and forecasting.
Process payroll and manage employee expense reimbursements.
Ensure sales tax compliance in coordination with external accountants.
Provide required information for external accountants for their use in preparing tax returns.
Maintain financial records in BQE Core software.
Administrative Support (20%)
Management of outside vendors such as payroll and benefits, landlord, phones, etc.
Obtaining and renewing certificates of insurance for clients.
Support HR-related administrative tasks, such as benefits coordination and onboarding paperwork.
Help coordinate office-related operations, including software subscriptions and insurance renewals.
Qualifications
Proven experience as a Bookkeeper, Finance Manager, or similar role in a small professional services firm, or suitable educational background and training.
Proficiency in BQE Core (highly preferred) or other project-based accounting software.
Strong knowledge of bookkeeping principles, GAAP, and financial reporting.
Experience with payroll processing and tax compliance.
Excellent organizational and multitasking abilities.
Strong communication skills and ability to work independently in a small team environment.
Experience in an architecture, design, or consulting firm is a plus.
Must be legally authorized to work in the US.
Location & Work Environment
This is a full-time position based in New York City.
We are open to remote candidates within the US, with a preference for candidates located closer to New York City.
Compensation & Benefits
Salary between $75,000 and $95,000 per year, depending on experience and qualifications.
Full benefits package including holiday / PTO, health insurance, and retirement plan options.
Flexible work environment.
Opportunity to be part of a growing and dynamic design firm.
How to Apply
Please submit your resume and a brief cover letter outlining your experience and interest in the role. If you have experience with BQE Core, please highlight this in your application.
Apply Now