BOOK-KEEPER (Certified)
Govt Contracting Experienced
Location: Remote Work
Certification: QuickBooks Certification or Similar Accounting System Certification.
Travel: Intermittent / As Needed
Pay Rate: Negotiable depending upon Experience, Certifications & Skills
Preference Requirements – Pharmacy Technician: Federal Contract Support
• Must be a U.S. Citizen and have current licensure/certification in good standing with a U.S.
• Must be able to pass a Criminal Background check
• Candidates residing in North Carolina
• Current Certifications in QuickBooks or related Accounting Software
• 3-5 years Booking-keeping experience in support of federal contracts
• 3-5years Book-keeping experience performing vendor & customer quotes
SPECIFIC DUTIES AND RESPONSIBILITIES
The responsibilities of the Accounting Representative – Book Keeping include the below and can be added to by the direction of the CEO.
SYSTEMS ACCESS
• Maintains log-in and account access to work within the below Government invoicing and accounting related systems that include but may not be limited the following accounting related billing platforms:
• Wide Area WorkFlow (WAWF/iRAPT): Used by Dept of Defense and Defense Logistics Agency (DLA) for contract-invoice processing.
• Tungsten-Network: Used primarily by the Dept of Veteran Affairs for contract-invoice processing. Enters invoices as needed as defined by contract for services to ensure invoices for services are billed accurately and in a timely fashion.
• Pay Trace – Credit Card Processor Account: System utilized to collect payments from customers for product and services received.
• ADP Run: Used for company payroll and time-keeping for invoice justification.
• com- Corporate project management board to track deliverables and operations across the company operational environment.
• Method CRM- Corporate Customer Relationship Management (CRM) & Quoting software used by sales team to generate quotes for customers for fulfillment across the company.
• TaxJar- Online tax compliance system connected to Woo Commerce / QBO that is utilized to monitor tax “nexus” reached by state, and by customer.
SPECIFIC REQUIREMENTS
Book-Keeping – Employee Hours/Time Worked
• Enrolls employee into Payroll system ensures rates and employee information is accurate.
• Tracks time-keeping and resulting time-sheets by associated contracts and employee types. Ensures hours entered by employees using the mobile time-keeping App are accurate prior to payroll submission date.
• Adjusts Missed Punches (MPs) or incorrect entries in Time Management system to reflect a daily 8-hour schedule per each person as outlined by contracts and payroll processing as needed prior to compiling invoice to customer.
• Pulls Time-Keeping / Time Card reports from ADP to send to designated customers as invoice justification.
• Sends email notifications to employees who violate time-keeping rules of the system reminding them of the time-keeping rules.
• Complete Weekly Time-Keeping reconciliation of all A2A employees who utilize ADP to track their work hours (due by end of day Each Monday).
• Tracks and coordinates approval of all Time-Off requests (vacation, paid time off and sick time) for all A2A employees as requested via the ADP system.
• Ensures proper accrual rates are being applied by the system in accordance with employee type.
Book-Keeping – QBO
• Generates, Tracks and reconciles all Purchase Orders entered into QuickBooks (QBO) as requested by authorized A2A Staff based upon system pricing.
• Generates accurate and timely invoices to all customer with applicable terms and conditions by customer (30 day terms for all unless otherwise modified by the CEO)
• Monitors, Tracks and send reminders to customer for accounts receivables / aging invoices to receive payment.
• Maintains accurate customer information for shipping and billing based upon the Health Identification Number (HIN) roster of all locations.
• Conducts bi-weekly price check of vendor products shared between Woo Commerce to QBO system.
• Generates, Enters and Tracks all invoices entered to QBO in a timely manner.
• Generates price lists utilized in procurement and acquisition of goods an services as well as quoting to customers.
• Monitors price listings as provided/compiled for Group Purchasing Organizations (GPOs) and related customers of the GPO Network.
• Monitors and ensures accuracy of product and services pricing dependent upon customer.
• Monitors and ensures accuracy of W2 employee pay rates and 1099 commission rates due and associated dates for 1099 salespersons working with the company.
• As found, identifies systematic accounting and book-keeping problems / errors for resolution makes recommendations accordingly.
• Works with company sales and customer service team to produce accurate quotes via QBO to send to requesting prospective clients.
• Ensures any tax liabilities based upon TaxJar system are met initiating tax accounts with the affected locations and maintaining a database of taxes due to ensure monthly payments to affected states are completed as required.
• Ensures all pricing in QBO reflect accurate pricing as displayed
• Generates Monthly Reconcile of Accounts Receivables and Accounts Payables for CEO review.
Corporate email Monitoring
• Monitors Accounting Dept email inbox
• Monitors individual company email issued at time of hire under domain. @a2a-logistics.com
• Ensures financial deliverables / emailed tasks due are coordinated with CEO such as paying vendors, billing/invoicing handling, vendor information storage, receiving, collecting funds, cash application, cash management, receivables management, payables management is actioned according to emails received.
• Communicates with customer service and sales team to ensure financial related transactions are correct and accurate in terms of price, customer information, billing/invoicing and vendor payment.
Deliverables Management
• Monitors and Maintains an “Accounting Dashboard” in company online operations dashboards to keep track of deliverables or tasks as outlined by routine or arises.
• Maintains accurate approved Supplier/Vendor List with Account number and limits on Monday.com and in Excel format.
• As found, identifies systematic accounting and book-keeping problems for resolution makes recommendations accordingly.
• Meets established customer driven timelines for invoicing promptly maintaining a 40 hrs work week.
Preference will be given to candidates who have the following qualifications:
• United States military veterans
• Strong knowledge, training, and experience with government invoicing platforms
• Strong knowledge, training, and experience with accounting systems
• Proof of certifications with accounting systems.
Please include copies of all Resumes with at least three (3) professional references, Certifications, and other qualification documents with your application.
Apply Now
Apply Now
Location: Remote Work
Certification: QuickBooks Certification or Similar Accounting System Certification.
Travel: Intermittent / As Needed
Pay Rate: Negotiable depending upon Experience, Certifications & Skills
Preference Requirements – Pharmacy Technician: Federal Contract Support
• Must be a U.S. Citizen and have current licensure/certification in good standing with a U.S.
• Must be able to pass a Criminal Background check
• Candidates residing in North Carolina
• Current Certifications in QuickBooks or related Accounting Software
• 3-5 years Booking-keeping experience in support of federal contracts
• 3-5years Book-keeping experience performing vendor & customer quotes
SPECIFIC DUTIES AND RESPONSIBILITIES
The responsibilities of the Accounting Representative – Book Keeping include the below and can be added to by the direction of the CEO.
SYSTEMS ACCESS
• Maintains log-in and account access to work within the below Government invoicing and accounting related systems that include but may not be limited the following accounting related billing platforms:
• Wide Area WorkFlow (WAWF/iRAPT): Used by Dept of Defense and Defense Logistics Agency (DLA) for contract-invoice processing.
• Tungsten-Network: Used primarily by the Dept of Veteran Affairs for contract-invoice processing. Enters invoices as needed as defined by contract for services to ensure invoices for services are billed accurately and in a timely fashion.
• Pay Trace – Credit Card Processor Account: System utilized to collect payments from customers for product and services received.
• ADP Run: Used for company payroll and time-keeping for invoice justification.
• com- Corporate project management board to track deliverables and operations across the company operational environment.
• Method CRM- Corporate Customer Relationship Management (CRM) & Quoting software used by sales team to generate quotes for customers for fulfillment across the company.
• TaxJar- Online tax compliance system connected to Woo Commerce / QBO that is utilized to monitor tax “nexus” reached by state, and by customer.
SPECIFIC REQUIREMENTS
Book-Keeping – Employee Hours/Time Worked
• Enrolls employee into Payroll system ensures rates and employee information is accurate.
• Tracks time-keeping and resulting time-sheets by associated contracts and employee types. Ensures hours entered by employees using the mobile time-keeping App are accurate prior to payroll submission date.
• Adjusts Missed Punches (MPs) or incorrect entries in Time Management system to reflect a daily 8-hour schedule per each person as outlined by contracts and payroll processing as needed prior to compiling invoice to customer.
• Pulls Time-Keeping / Time Card reports from ADP to send to designated customers as invoice justification.
• Sends email notifications to employees who violate time-keeping rules of the system reminding them of the time-keeping rules.
• Complete Weekly Time-Keeping reconciliation of all A2A employees who utilize ADP to track their work hours (due by end of day Each Monday).
• Tracks and coordinates approval of all Time-Off requests (vacation, paid time off and sick time) for all A2A employees as requested via the ADP system.
• Ensures proper accrual rates are being applied by the system in accordance with employee type.
Book-Keeping – QBO
• Generates, Tracks and reconciles all Purchase Orders entered into QuickBooks (QBO) as requested by authorized A2A Staff based upon system pricing.
• Generates accurate and timely invoices to all customer with applicable terms and conditions by customer (30 day terms for all unless otherwise modified by the CEO)
• Monitors, Tracks and send reminders to customer for accounts receivables / aging invoices to receive payment.
• Maintains accurate customer information for shipping and billing based upon the Health Identification Number (HIN) roster of all locations.
• Conducts bi-weekly price check of vendor products shared between Woo Commerce to QBO system.
• Generates, Enters and Tracks all invoices entered to QBO in a timely manner.
• Generates price lists utilized in procurement and acquisition of goods an services as well as quoting to customers.
• Monitors price listings as provided/compiled for Group Purchasing Organizations (GPOs) and related customers of the GPO Network.
• Monitors and ensures accuracy of product and services pricing dependent upon customer.
• Monitors and ensures accuracy of W2 employee pay rates and 1099 commission rates due and associated dates for 1099 salespersons working with the company.
• As found, identifies systematic accounting and book-keeping problems / errors for resolution makes recommendations accordingly.
• Works with company sales and customer service team to produce accurate quotes via QBO to send to requesting prospective clients.
• Ensures any tax liabilities based upon TaxJar system are met initiating tax accounts with the affected locations and maintaining a database of taxes due to ensure monthly payments to affected states are completed as required.
• Ensures all pricing in QBO reflect accurate pricing as displayed
• Generates Monthly Reconcile of Accounts Receivables and Accounts Payables for CEO review.
Corporate email Monitoring
• Monitors Accounting Dept email inbox
• Monitors individual company email issued at time of hire under domain. @a2a-logistics.com
• Ensures financial deliverables / emailed tasks due are coordinated with CEO such as paying vendors, billing/invoicing handling, vendor information storage, receiving, collecting funds, cash application, cash management, receivables management, payables management is actioned according to emails received.
• Communicates with customer service and sales team to ensure financial related transactions are correct and accurate in terms of price, customer information, billing/invoicing and vendor payment.
Deliverables Management
• Monitors and Maintains an “Accounting Dashboard” in company online operations dashboards to keep track of deliverables or tasks as outlined by routine or arises.
• Maintains accurate approved Supplier/Vendor List with Account number and limits on Monday.com and in Excel format.
• As found, identifies systematic accounting and book-keeping problems for resolution makes recommendations accordingly.
• Meets established customer driven timelines for invoicing promptly maintaining a 40 hrs work week.
Preference will be given to candidates who have the following qualifications:
• United States military veterans
• Strong knowledge, training, and experience with government invoicing platforms
• Strong knowledge, training, and experience with accounting systems
• Proof of certifications with accounting systems.
Please include copies of all Resumes with at least three (3) professional references, Certifications, and other qualification documents with your application.
Apply Now
Apply Now