Billing Compliance Coordinator

Kahana Feld is a firm seeking a Billing Compliance Coordinator who will support the billing compliance process by managing communications and coordinating workflows. The role is essential in maintaining compliance standards and ensuring timely billing operations. Responsibilities Own and manage the Billing Compliance email inbox, ensuring all communications are reviewed and addressed timely Review, respond to, and route billing compliance-related emails as appropriate Ensure no communications go unanswered; track and follow up on all outstanding items Maintain organization and visibility of all billing compliance correspondence Escalate issues, delays, or unresolved items to the appropriate team member Prepare and send bi-weekly front-end edit communications to attorneys and timekeepers Track responses and ensure timely follow-up on outstanding items Coordinate front-end workflow between Billing Compliance, attorneys, and Accounting Maintain calendars and deadlines related to front-end review cycles Enter and apply billing edits and updates based on timekeeper and attorney feedback Ensure all changes are accurately reflected within billing systems (e.g., Aderant) Maintain consistency between requested edits and final billing output Maintain logs and trackers for front-end status, outstanding edits, and completed actions Ensure all billing changes and communications are properly documented Maintain organized and accessible records for all billing compliance activity Track open items and ensure timely resolution across all assigned tasks Coordinate with internal teams to ensure billing deadlines are met Support movement of invoices through the front-end review and approval process Follow established billing compliance workflows and procedures Identify gaps or inconsistencies in processes and escalate as needed Support standardization and continuous improvement of billing compliance operations Skills Strong organizational and time management skills High attention to detail and accuracy Ability to manage high-volume, deadline-driven work Strong written communication skills Ability to follow structured processes and workflows Reliable follow-through and task ownership Proficiency in Microsoft Office Suite Ability to learn and navigate internal systems (e.g., Aderant, billing platforms) Experience in a law firm, legal billing, or professional services environment Familiarity with billing or front-end review processes Experience maintaining trackers, logs, or operational workflows Company Overview Kahana Feld is a law firm that focuses on business litigation, insurance, employment, and construction defect litigations. It was founded in 2017, and is headquartered in Irvine, California, USA, with a workforce of 201-500 employees. Its website is