Bilingual Executive Assistant to CEO (Remote with Travel Availability) – Indeed Jobs US
We are seeking a highly organized and proactive Bilingual Executive Assistant to support the CEO of a prestigious U.S.-based law firm. Applications will be reviewed on a rolling basis. This is a fully remote position; however, the candidate must be available for occasional as needed.
The ideal candidate is a skilled professional with exceptional organizational abilities, discretion in handling sensitive information, and the capability to manage multiple high-priority tasks in a fast-paced legal environment.
Key Responsibilities:
Manage and coordinate the CEO’s calendar, ensuring efficient scheduling of meetings and appointments.
Act as the primary liaison between the CEO and internal/external stakeholders.
Handle sensitive and confidential information with professionalism.
Draft, proofread, and translate emails, reports, and other documents in both English and Spanish.
Prepare presentations, reports, and business materials as needed.
Organize and maintain digital files for quick and efficient access.
Conduct research on legal and business topics as required.
Arrange and coordinate complex travel itineraries, including flights and accommodations.
Monitor and prioritize emails/messages, responding on behalf of the CEO when necessary.
Provide support for personal administrative tasks as required.
Track and follow up on pending tasks, keeping the CEO informed of deadlines and priorities.
Skills & Competencies:
Strong organizational and time-management skills.
Ability to multitask and prioritize effectively.
Excellent communication skills in both English and Spanish.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
Experience with project management and collaboration tools (e.g., Asana, Trello, Slack, Monday.com).
Problem-solving mindset and ability to work independently.
High level of discretion and professionalism.
Attention to detail and proactive approach to work.
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