AP/Travel & Expense Coordinator
About the position
The AP/Travel & Expense Coordinator is a crucial member of the Finance, Accounting, and Travel Services department. This role is primarily responsible for managing campus-wide travel operations and expense processing. You will oversee daily activities in Concur, assist employees with travel bookings, reconcile corporate credit card transactions, and handle journal entries. We seek a detail-oriented and service-driven individual who thrives in a high-volume, customer-facing environment.
Responsibilities
• Process daily travel and expense reports in Concur, ensuring accuracy and compliance with company policies.
• Provide support for campus-wide travel needs, including booking flights, making hotel reservations, and addressing travel-related inquiries.
• Serve as the primary point of contact for travel inquiries and support.
• Reconcile monthly corporate credit card transactions.
• Review and approve monthly credit card reconciliations and employee reimbursements.
• Process and post journal entries related to travel and expense transactions.
• Support data entry and transaction processing, including basic tasks in Excel.
• Interact with internal employees and external vendors to resolve travel and expense issues.
• Maintain clear documentation and ensure timely processing of all transactions.
Requirements
• Experience with Concur is required.
• Strong customer service skills with the ability to communicate professionally with employees and vendors.
• Basic proficiency in Excel, including copying and pasting data and using simple formulas.
• High attention to detail and ability to manage recurring, transactional work.
• Ability to work collaboratively across various departments.
Nice-to-haves
• Experience in a nonprofit or university environment is preferred.
• Familiarity with systems similar to Concur is a plus.
• Prior experience in supporting travel, expense, or accounting functions is advantageous.
Benefits
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Apply tot his job
Apply To this Job
The AP/Travel & Expense Coordinator is a crucial member of the Finance, Accounting, and Travel Services department. This role is primarily responsible for managing campus-wide travel operations and expense processing. You will oversee daily activities in Concur, assist employees with travel bookings, reconcile corporate credit card transactions, and handle journal entries. We seek a detail-oriented and service-driven individual who thrives in a high-volume, customer-facing environment.
Responsibilities
• Process daily travel and expense reports in Concur, ensuring accuracy and compliance with company policies.
• Provide support for campus-wide travel needs, including booking flights, making hotel reservations, and addressing travel-related inquiries.
• Serve as the primary point of contact for travel inquiries and support.
• Reconcile monthly corporate credit card transactions.
• Review and approve monthly credit card reconciliations and employee reimbursements.
• Process and post journal entries related to travel and expense transactions.
• Support data entry and transaction processing, including basic tasks in Excel.
• Interact with internal employees and external vendors to resolve travel and expense issues.
• Maintain clear documentation and ensure timely processing of all transactions.
Requirements
• Experience with Concur is required.
• Strong customer service skills with the ability to communicate professionally with employees and vendors.
• Basic proficiency in Excel, including copying and pasting data and using simple formulas.
• High attention to detail and ability to manage recurring, transactional work.
• Ability to work collaboratively across various departments.
Nice-to-haves
• Experience in a nonprofit or university environment is preferred.
• Familiarity with systems similar to Concur is a plus.
• Prior experience in supporting travel, expense, or accounting functions is advantageous.
Benefits
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Apply tot his job
Apply To this Job