AI Implementation Assistant

Mission Statement

Lead and execute technical projects that drive Modern Amenities' platform evolution from coaching-dependent to recurring revenue SaaS model. Serve as a technical project specialist who can independently manage automation workflows, data systems, and cross-platform integration while supporting the broader team's strategic initiatives.

Key Outcomes (6-12 Month Goals)Quarter 1 (0-3 months)
• System Mastery: Achieve proficiency in Asana, Airtable, Make, Zapier, N8N workflows, and Clay Workbooks within 30 days
• Process Documentation: Create standardized documentation for 5+ existing automation workflows
• Quick Wins: Complete 3-5 small technical projects to demonstrate capability and integration with team Quarter 2-4 (3-12 months)
• Project Ownership: Independently manage 2-3 medium-complexity technical projects simultaneously
• Automation Excellence: Build and maintain 10+ automation workflows that save the team 15+ hours per week
• VendHub Support: Contribute to platform development by managing data integrations and workflow optimizations
• Team Multiplication: Enable other team members to be 25% more productive through technical support and automation
• Process Improvement: Identify and implement 5+ operational efficiency improvements

Core CompetenciesTechnical Skills (Must-Have)
• Automation Platforms: Advanced proficiency in Make.com, Zapier, or N8N
• Project Management: Expert-level Asana and/or Airtable usage
• Data Management: Comfortable with data manipulation, CSV handling, and basic database concepts. Understanding of GTM tool - Preferred
• API Integration: Understanding of webhook integrations and basic API connections
• Marketing & Lead Generation: Understanding of lead gen processes, email campaigns, CRM workflows, and marketing automation
• Documentation: Strong technical writing skills for process documentation

Behavioral Competencies
• Startup Agility: Thrives in fast-paced, changing environments with shifting priorities
• Self-Direction: Takes initiative and manages projects with minimal oversight
• Problem-Solving: Naturally troubleshoots technical issues and finds creative solutions
• Coachability: Actively seeks feedback and adapts approach based on guidance
• Attention to Detail: Catches errors and ensures quality in technical implementations
• Communication: Clearly explains technical concepts to non-technical team members

Cultural Fit
• Ownership Mentality: Treats company challenges as personal challenges to solve
• Growth-Oriented: Excited about learning new tools and expanding technical capabilities
• Collaborative: Works well with remote team members and cross-functional projects
• Results-Focused: Measures success by outcomes and impact, not just activity

Ideal Background Experience Profile
• 2-4 years in project management, operations, or technical roles
• Previous startup or fast-growth company experience preferred
• Background in automation, workflow optimization, or business systems
• Experience supporting technical teams or managing technical projects

Education
• Bachelor's degree preferred but not required with relevant experience
• Technical certifications in automation platforms a plus
• Demonstrated self-learning ability in technical tools

Day-to-Day Responsibilities Project Management (40%)
• Manage 2-3 concurrent technical projects using Asana
• Coordinate with team members across different time zones
• Track project progress and communicate status updates
• Identify and resolve project blockers

Automation & Integration (35%)
• Build and maintain automation workflows in Make, Zapier, N8N
• Troubleshoot existing automations and optimize performance
• Integrate new tools into existing tech stack
• Create data flows between platforms (HubSpot, Airtable, etc.)
• Support lead generation campaigns and marketing automation workflows

Process Improvement (15%)
• Document and standardize recurring processes
• Identify inefficiencies in current workflows
• Recommend and implement operational improvements
• Train team members on new tools and processes

Strategic Support (10%)
• Support VendHub platform development initiatives
• Assist with data analysis and reporting projects
• Contribute to technical decision-making discussions
• Research and evaluate new tools and technologies

Success Metrics30-Day Metrics
• Complete onboarding checklist and tool certifications
• Successfully manage first assigned project
• Build first automation workflow independently

90-Day Metrics
• Manage 2+ projects simultaneously with 95%+ on-time delivery
• Create 5+ automation workflows saving team time
• Receive positive feedback from team members on collaboration

Annual Metrics
• Achieve 90%+ project success rate (on-time, on-budget, meeting requirements)
• Generate measurable time savings of 15+ hours per week for team
• Successfully support 2+ major VendHub platform initiatives
• Maintain 95%+ uptime on all managed automation workflows

Compensation & Benefits

To be determined based on experience and company guidelines

Interview Process
• Phone Screening: 30-minute conversation about experience and technical background
• Technical Assessment: Take-home project involving automation workflow creation
• Team Interview: 60-minute interview with Head of AI and Technical Associate
• Final Interview: Meeting with leadership team and culture fit assessment
• Reference Check: Conversations with previous managers and colleagues

Next Steps

Interested candidates should submit:
• Resume highlighting relevant technical and project management experience
• Cover letter explaining why you're excited about this role and Modern Amenities
• Portfolio or examples of automation workflows you've built
• 2-3 professional references

Modern Amenities is an equal opportunity employer committed to diversity and inclusion.



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