Administrative Services Analyst I/II - CE

The County of Riverside is seeking an Administrative Services Analyst I/II – CE to support the Finance Division. The role is critical for maintaining service levels in purchasing and contracts, ensuring compliance and efficiency in procurement processes across County departments.ResponsibilitiesPlan, coordinate and conduct studies of administrative, operational and facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilizationDevelop reports and recommendations for appropriate action based on the analysis of gathered dataPrepare or assist in the preparation and/or review of budgetsAnalyze need for budget items requested to determine whether or not items are justifiable based on program objectives and prioritiesExamine and make recommendations for the transfer of funds; review financial data on an on-going basis to ensure conformance with established guidelinesRecommend and establish contract forms and procedures; monitor adherence to contract termsResearch availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementationUpon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite proceduresCoordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programsParticipate in various meetings and present and/or gather data to assist management in making administrative and operational decisionsMay direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasksSkillsGraduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignmentOne year of specialized experience in purchasing, contracts, or procurementFour years of paraprofessional experience in an administrative capacity, including at least one year of specialized experience in purchasing, contracts, or procurementOne year of experience as an Administrative Services Assistant with the County of Riverside, including at least one year of specialized experience in purchasing, contracts, or procurementOne year of professional experience in an administrative capacity, including at least one year of specialized experience in purchasing, contracts, or procurementTwo years of paraprofessional or technical experience in an administrative capacity, including at least one year of specialized experience in purchasing, contracts, or procurementOne year as an Administrative Services Analyst I with the County of Riverside, including at least one year of specialized experience in purchasing, contracts, or procurementOne year of specialized experience in purchasing, contracts, or procurementKnowledge of principles of administration, organization and management necessary to analyze and evaluate operations, services and programsKnowledge of principles and practices of fiscal management and/or budgetary controlKnowledge of grantsmanshipKnowledge of basic elements of supervisionKnowledge of contract monitoringAbility to collect and evaluate dataAbility to draw conclusions and formulate recommendations and project consequences of recommendationsAbility to monitor expenditures and maintain fiscal controlAbility to develop and write grant applicationsAbility to interpret legislative and administrative mandates and regulationsAbility to plan, organize and supervise the work of subordinate clerical or technical staffAbility to establish and maintain effective working relationships with those contacted in the course of workAbility to communicate effectively in written and verbal formPossession of a valid California Driver's License may be requiredExperience thriving in a high-paced, high-volume environmentExceptional time-management skillsAbility to navigate competing demandsCompany OverviewCounty of Riverside is a government entity that provides regional administration, public services, and community support programs. It was founded in 1893, and is headquartered in Riverside, California, USA, with a workforce of 10001+ employees. Its website is https://rivco.org.



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