Administrative Program Specialist

Description Join a team committed to a mission! At Leidos, we deliver innovative solutions through the efforts of our diverse and talented people who are dedicated to our customers’ success. We empower our teams, contribute to our communities, and operate sustainable. Everything we do is built on a commitment to do the right thing for our customers, our people, and our community. Our Mission, Vision, and Values guide the way we do business. Are you ready for your next career challenge? Leidos has an opening for a Administrative Program Specialist. The Administrative Program Specialist is responsible for supporting employees and program leadership in key administrative, financial, and government-interface processes. This role ensures accuracy, compliance, and timeliness across expense reporting, government form submission, and procurement coordination. This position supports a Field Team (over 40 personnel) located in the US, Internationally and on deployed Ships. Key Responsibilities • Expense Reporting & Financial processing • Government Forms & Access Requests • Procurement & Government Liaison Support Primary Responsibilities • Prepare, review, and submit employee business expense reports in accordance with company policy and customer requirements. • Ensure accuracy of cost allocations to the correct projects, tasks, and funding lines • Expediate reimbursement timeliness through proactive follow up and issue resolution • Coordinate with Finance and Program Management to ensure proper invoices to our government customer and budget tracking. • Assist employees in completing various government required forms and access requests with a high level of accuracy. • Review submissions for completeness and compliance with government standards. • Coordinate with government customer representatives to ensure timely authorization and expedited access approvals. • Maintain tracking and documentation of all requests to support audits and program readiness • Serve as a liaison between employees, government customers, and government buyers throughout the procurement process. • Initiate and submit requisitions, ensuring accurate details, funding information, and required justifications. • Obtain and document all necessary approvals for procurement actions. • Track orders from requisition through authorization, purchase, shipment, and receipt- including items delivered to global locations. • Maintain transparent communication with all stakeholders to ensure timely delivery and issue resolution. Basic Qualifications • The Administrative Program Specialist must have a minimum of High School diploma or equivalent with 1 or more years’ work experience in administrative support, business operations, finance, or government program support. • Active DoD Secret security clearance of the ability to obtain a Secret security clearance within 180 days from the start date of employment. • Experience completing or reviewing expense reports, financial forms, or similar documentation. • Proven attention to detail to ensure accuracy in cost allocations, forms, and submissions. • Experience interpreting and follow government or organizational policies, procedures, and instructions. • Strong written and verbal communication skills, with the ability to professionally interact with employees, managers, and government customers. • Experience multiple tasking simultaneously and meeting deadlines in a fast-paced environment. • Ability to maintain confidentially of sensitive financial, personal, and government related information. Preferred Qualifications • Experience with Microsoft Office Suite. And the ability to learn internal system quickly. • Knowledge of Joint Travel Regulations (JTR) • Active DoD Secret security clearance. EIO 2024 If you're looking for comfort, keep scrolling. At Leidos, we outthink, outbuild, and outpace the status quo — because the mission demands it. We're not hiring followers. We're recruiting the ones who disrupt, provoke, and refuse to fail. Step 10 is ancient history. We're already at step 30 — and moving faster than anyone else dares. Original Posting November 24, 2025 For U.S. Positions: While subject to change based on business needs, Leidos reasonably anticipates that this job requisition will remain open for at least 3 days with an anticipated close date of no earlier than 3 days after the original posting date as listed above. Pay Range Pay Range $39,000.00 - $70,500.00 The Leidos pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law. About Leidos Leidos is an industry and technology leader serving government and commercial customers with smarter, more efficient digital and mission innovations. Headquartered in Reston, Virginia, with 47,000 global employees, Leidos reported annual revenues of approximately $16.7 billion for the fiscal year ended January 3, 2025. For more information, visit www.Leidos.com. Pay And Benefits Pay and benefits are fundamental to any career decision. That's why we craft compensation packages that reflect the importance of the work we do for our customers. Employment benefits include competitive compensation, Health and Wellness programs, Income Protection, Paid Leave and Retirement. More details are available at www.leidos.com/careers/pay-benefits. Securing Your Data Beware of fake employment opportunities using Leidos’ name. Leidos will never ask you to provide payment-related information during any part of the employment application process (i.e., ask you for money), nor will Leidos ever advance money as part of the hiring process (i.e., send you a check or money order before doing any work). Further, Leidos will only communicate with you through emails that are generated by the Leidos.com automated system – never from free commercial services (e.g., Gmail, Yahoo, Hotmail) or via WhatsApp, Telegram, etc. If you received an email purporting to be from Leidos that asks for payment-related information or any other personal information (e.g., about you or your previous employer), and you are concerned about its legitimacy, please make us aware immediately by emailing us at [email protected]. If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission. Commitment to Non-Discrimination All qualified applicants will receive consideration for employment without regard to sex, race, ethnicity, age, national origin, citizenship, religion, physical or mental disability, medical condition, genetic information, pregnancy, family structure, marital status, ancestry, domestic partner status, sexual orientation, gender identity or expression, veteran or military status, or any other basis prohibited by law. Leidos will also consider for employment qualified applicants with criminal histories consistent with relevant laws. #Remote Apply tot his job