Administrative & Operations Coordinator, Bookkeeping Knowledge
Job Description:
• Support the day-to-day administrative, financial, and operational activities of our team
• Manage job estimates, track project costs, and coordinate worker schedules
• Maintain organized job documentation and support Accounts Payable and Accounts Receivable processes
• Maintain accurate records in spreadsheets and track job-related expenses
• Organize permits and documentation in Google Drive, assist with payroll tracking and vendor payments
Requirements:
• Proficient level of English (written and spoken)
• Experience with QuickBooks or similar bookkeeping software preferred but not required
• Highly organized with strong attention to detail
• Strong record-keeping, documentation, and tracking abilities
• Ability to manage multiple tasks, priorities, and follow-ups efficiently
• Prior administrative or office support experience
• Professional demeanor with proven administrative experience in a professional environment
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Drive with the ability to manage spreadsheets, records, and multiple ongoing jobs simultaneously
• Out-of-the-box thinker with a reliable, self-motivated, dependable, and proactive
• Positive attitude and the ability to learn and adapt quickly
• Sound judgment and the ability to work independently and follow instructions efficiently
• Ability to work in alignment with U.S. Eastern Time (New York time) business hours
• Interested in long-term career opportunities
• Reliable computer (Windows 10 or newer), two monitors, and stable high-speed internet
Benefits:
• 100% remote work
• Great work environment with potential for growth
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• Support the day-to-day administrative, financial, and operational activities of our team
• Manage job estimates, track project costs, and coordinate worker schedules
• Maintain organized job documentation and support Accounts Payable and Accounts Receivable processes
• Maintain accurate records in spreadsheets and track job-related expenses
• Organize permits and documentation in Google Drive, assist with payroll tracking and vendor payments
Requirements:
• Proficient level of English (written and spoken)
• Experience with QuickBooks or similar bookkeeping software preferred but not required
• Highly organized with strong attention to detail
• Strong record-keeping, documentation, and tracking abilities
• Ability to manage multiple tasks, priorities, and follow-ups efficiently
• Prior administrative or office support experience
• Professional demeanor with proven administrative experience in a professional environment
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Drive with the ability to manage spreadsheets, records, and multiple ongoing jobs simultaneously
• Out-of-the-box thinker with a reliable, self-motivated, dependable, and proactive
• Positive attitude and the ability to learn and adapt quickly
• Sound judgment and the ability to work independently and follow instructions efficiently
• Ability to work in alignment with U.S. Eastern Time (New York time) business hours
• Interested in long-term career opportunities
• Reliable computer (Windows 10 or newer), two monitors, and stable high-speed internet
Benefits:
• 100% remote work
• Great work environment with potential for growth
Apply tot his job
Apply To this Job