Administrative Assistant/Office Coordinator

The Channel Company is the global leader in data-driven growth acceleration solutions for the IT channel. They are seeking an organized and reliable Administrative Assistant & Office Coordinator to support their CEO and CFO while ensuring smooth day-to-day operations in their Needham office.ResponsibilitiesManage calendars for the CEO and CFO, including scheduling meetings and coordinating logistics across teamsPrepare meeting logistics (Microsoft Teams/Outlook invites, agendas, materials, and follow ups)Assist with travel coordination and basic itinerary planning as neededProcess expenses and support administrative approvals accurately and on timeHelp prepare documents and presentations (formatting, proofreading, version control)Provide on-site office support 2-3 days per week, helping ensure the office runs smoothlyCoordinate conference rooms, visitors, and onsite meetingsSupport basic office needs such as supplies, food orders for meetings, and day-of logisticsPartner with internal teams to support in-office meetings, leadership visits, and occasional eventsTrack action items, deadlines, and administrative tasks to completeHandle sensitive information with discretion and professionalismServe as dependable point of contact for administrative and office-related questionsSkills1–3 years of experience in an administrative assistant, coordinator, or office support roleStrong organizational skills, attention to detail, and reliabilityComfortable supporting senior leaders and adjusting as priorities changeClear, professional written and verbal communication skillsProficiency with Microsoft tools (Outlook, Teams, Word, PowerPoint, Excel)Ability to maintain confidentiality and use good judgmentMust be based in Massachusetts with the ability to commute to our Needham office 2–3 days per weekPrior experience supporting executivesExperience in a hybrid office environmentBenefitsMedicalDentalVisionTele-healthDisabilityLife insuranceHealth savings accountsPaid parental leaveCompany matched 401kUnlimited PTOSick time15 company paid holidaysCompany OverviewThe Channel Company is a marketing company that offers media, events, and marketing services. It was founded in 2008, and is headquartered in Westborough, Massachusetts, USA, with a workforce of 501-1000 employees. Its website is https://www.thechannelco.com.



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