Administrative Assistant - SSI

Legal Aid Society of San Diego (LASSD) is the largest poverty law firm serving San Diego County since 1953, dedicated to providing equal access to justice. They are seeking an Administrative Assistant to perform various administrative and clerical tasks to support their team and ensure efficient operations.ResponsibilitiesRequest client medical records for SSI/SSDI applicationsFollow-up with medical providers by phone, facsimile, and email to ensure LASSD’s receipt of requested medical recordsProcess incoming referrals from all sourcesCreate and assign intakes to staff membersPerform secretarial work, such as making copies, preparing letters, forms, documents, and other such tasksAssist in the preparation of materials for, and make arrangements for, meetings, seminars and training events as requiredAssist with requisition of suppliesUpdate printed handbooks and manuals with supplements as receivedAssist with outgoing mailDistribute incoming mailScan mail electronically for staffMaintain needed templates and formsAssist advocates and attorneys with creating client file folders and with filingData entryContact clients, organizations, and others to obtain specified information, under the supervision and direct request of their managerOther tasks as assignedCompliance with all program and grant requirementsSkillsHigh School Diploma or GEDMust have secretarial skills sufficient to provide clerical assistance to the teamMust have writing skills sufficient to compose correspondence, reports, announcements, and public information materialsMust have knowledge of Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint), and have the ability to learn firm-specific software/databasesAbility to work independently as well as support team effortsMust have reliable transportationStrong oral and written communication skillsStrong organizational skillsFluency in written and spoken Spanish preferredDemonstrated commitment to serving low-income peopleAbility to work successfully with people from diverse backgroundsAt least one (1) years' experience working in an office settingBenefitsGenerous benefits package35-hour work weekPaid vacation leaveSick leave100% employer-paid medical premium50% employer-paid premium for dependents under LASSD health planDental benefitsVision benefitsLife benefits403(b)-retirement planDependent and health flex savings accounts (FSA)Law school loan repayment programPublic Service Loan Forgiveness (PSLF) ProgramCompany OverviewThe Legal Aid Society of San Diego is a proud, committed and compassionate group of people dedicated to providing equal access to justice for poor people through aggressive, quality legal services. It was founded in 1920, and is headquartered in San Diego, California, USA, with a workforce of 201-500 employees. Its website is https://www.lassd.org.



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