Administrative Assistant I – Commercial Bank (Hybrid in Hauppauge, NY)

M&T Bank is a financial institution seeking an Administrative Assistant I for their Hauppauge, NY office. The role involves providing basic secretarial and administrative support to non-executive employees, including managing office tasks, scheduling appointments, and ensuring compliance with operational standards.ResponsibilitiesPerforms routine administrative duties to including filing, typing, appointment scheduling, and preparation of business presentations/communicationsGeneral office management duties including management of supplies and organization of supply spaces, facilities issues, acting as liaison to building management, greeting & directing visiting employees, clients, and vendorsSchedule appointments and maintain calendar for managerGreet clients and visitors at front desk and perform clerical tasks such as mail distribution and filingSchedule meeting rooms and make transportation arrangements as neededPrepare disbursements and billings for approvalMaintains financial expense recordsAdhere to applicable compliance/operational risk controls in accordance with Company or regulatory standards and policiesPromote an environment that supports belonging and reflects the M&T Bank brandMaintain M&T internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators as applicableComplete other related duties as assignedSkillsHigh School diploma or GEDOne year work experienceMicrosoft office suite skillsStrong written & verbal communication skillsHighly organized, able to prioritize, manage urgent tasks/requests, & able to meet deadlinesSelf-starter who takes initiativeStrong critical thinking & problem-solving skillsExperience with general office management, reception desk, and administrative related dutiesCompany OverviewGreat companies have an enduring sense of purpose. It was founded in 1856, and is headquartered in Buffalo, New York, US, with a workforce of 10001+ employees. Its website is http://www.mtb.com.Company H1B SponsorshipM&T Bank has a track record of offering H1B sponsorships, with 116 in 2025, 113 in 2024, 84 in 2023, 103 in 2022, 42 in 2021. Please note that this does not guarantee sponsorship for this specific role.



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