Administrative Assistant, Art & Design (Temporary/Short-Term Assignment)

Simon & Schuster is a global leader in general interest publishing, dedicated to providing the best in fiction and nonfiction for readers of all ages. The Art & Design Assistant role is essential for supplying materials to Adult imprints, handling tasks such as clearing permissions, managing invoices, and coordinating with various departments. Responsibilities Clearing permissions, negotiating fees and appropriating rights for artwork and photography. Strong communication skills with colleagues, other departments and clients/freelancers/artists is necessary Issuing purchase orders and FED forms, tracking and processing invoices, and archiving records Trouble shooting with accounts payable for freelancer payments Strong tracking skills for finding art ownership that is archival or found online Working with our legal department to approve art usage Negotiating and clearing art with movie studios Creating 3D mock ups for Sales and Publicity Supplying Sales, Ad/Promo, Subrights, Marketing and Editorial with covers and files Managing the information on the DAM and the weekly Art Update that feeds to all Adult imprints Working with the Digital and POD groups to keep our covers up to date and cleared in a timely fashion. Tracking rights of archival covers Managing design and art credit information and font clearances on covers Inputting production jacket/cover effects in TMM server Photo and Art research Managing and assigning art department mechanical routings Overseeing the supplemental presentation for Sales Conferences which requires basic Indesign, Acrobat and Photoshop skills Coordinating and recording Jacket meetings General Ad Min support: Manage/order art and office supplies, schedule meetings, filing, retrieving, and back up of cover art files Skills Strong communication skills with colleagues, other departments and clients/freelancers/artists Strong tracking skills for finding art ownership that is archival or found online Basic Indesign, Acrobat and Photoshop skills Photo and Art research experience General administrative support skills including managing/order art and office supplies, scheduling meetings, filing, retrieving, and back up of cover art files Benefits Medical Dental Vision 401(k) plan Life insurance coverage Disability benefits Tuition assistance program PTO Broad Based Ownership program Company Overview Simon and Schuster is one of the leading book publishers in the world with a diverse, wide-ranging list of books and authors. It was founded in 1924, and is headquartered in New York, US, with a workforce of 201-500 employees. Its website is