Administrative Aide

Health Research, Inc. is a dynamic non-profit organization focused on advancing public health initiatives in New York State. The Administrative Aide will provide administrative support to the newly established Public Health Continuing Education Unit, assisting with scheduling, correspondence, and vendor engagement.ResponsibilitiesThe Administrative Aide will join the newly established Public Health Continuing Education Unit, within the Division of Public Health InfrastructureThe Administrative Aide will provide administrative support to Unit directors and staffResponsibilities will include handling and coordinating calendars, coordinating schedules and processing travel; assisting with Executive Deputy Clearance (EDCs) requests, Internet/Publication Request Forms (IPR's), assisting to create review, and edit formal correspondence/documents and connecting to Web-Based Video Conferencing platformsThe Administrative Aide will engage with vendors including but not limited to Zoom, SurveyMonkey, handle purchase orders, organize SharePoint for the program, and perform other related duties as assignedSkillsBachelor's degree in a related field; OR an Associate's degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experienceValid and unrestricted authorization to work in the U.S. is requiredThe selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hireTravel up to 25% of the time will be requiredThree years of general office, secretarial, or administrative experience in a community based, government or public health settingAt least two years of experience managing multiple assignments simultaneouslyExperience maintaining tracking and or project management software and systemsExperience using Microsoft Teams, SharePoint, Webex, Zoom, and Momentive Software Applications. (SurveyMonkey, Apply)Demonstrated experience managing multiple avenues of information for internal and external audiences and assuring they are accurate, congruent, and up to dateDemonstrated strong interpersonal and communication skills, as well as experience working with a diverse group of peopleExperience assisting to resolving day-to-day operational problemsBenefitsHealth, dental and vision insurance - Several comprehensive health insurance plans to choose fromFlexible benefit accounts - Medical, dependent care, adoption assistance, parking and transitGenerous paid time off - Paid federal and state holidays, paid sick, vacation and personal leaveTuition support - Assistance is available for individuals pursuing educational or training opportunitiesRetirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expensesEmployee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionallyAnd so much more!Company OverviewHealth Research, Inc. It was founded in 1953, and is headquartered in New York, New York, USA, with a workforce of 1001-5000 employees. Its website is https://www.healthresearch.org.



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