Administration and Finance Lead (Part-time) - Remote Non-Profit Opportunity with Media Ecosystems Analysis Group, Inc.

Join Our Team: Administration and Finance Lead (Part-time) Media Ecosystems Analysis Group, Inc. (MEAG), a small nonprofit social science research and educational consultancy, is seeking an experienced Administration and Finance Lead to collaborate with our President and research team. As a part-time role, this position offers the opportunity to manage all business aspects of our organization, ensuring seamless day-to-day financial, human resources, and general operational management. If you're a motivated and organized individual with a passion for nonprofit work, we encourage you to apply for this exciting opportunity. About MEAG At MEAG, we're dedicated to advancing social science research and education. Our team is committed to fostering a culture of innovation, collaboration, and inclusivity. As a remote-friendly organization, we offer a flexible work environment that allows our team members to thrive from anywhere in the United States. Job Highlights Company: Media Ecosystems Analysis Group, Inc. (MEAG) Start Date: Immediate openings available Position: Administration and Finance Lead (Part-time) Location: Remote (anywhere in the United States) Compensation: Competitive hourly rate ($40-$60 based on skills and experience) Position Overview As the Administration and Finance Lead at MEAG, you will play a vital role in managing the business aspects of our organization. Your primary responsibilities will include: Operational and Administrative Management Manage all business aspects of the company, including finance, purchasing, payables, receivables, human resources, administration of payroll (using outsourced service), and 501(c)(3) nonprofit compliance and 509(a)(2) charitable activities. In partnership with the President, oversee all contracts and sponsored research administration, including preparing grant proposals and budgets, tracking grant spending and finances, and coordinating reporting for sponsored projects. Organize occasional events, including making travel and hotel arrangements, conference registrations, and site decisions. Financial Management Maintain MEAG's bank accounts and books, including coding and coordinating financial records with an outside accounting firm, monitoring financial performance, analyzing budget variances, and identifying opportunities for cost optimization and resource reallocation to support operations. Manage accounts payable and accounts receivable (payments and invoicing). Implement effective financial controls, processes, and reporting mechanisms to ensure transparency, accuracy, and accountability in budget management and resource allocation at MEAG. Prepare and deliver detailed financial reports, including financial statements, annual budgets, and long-term financial forecasts, to the Board of Directors and key stakeholders when requested, ensuring clarity and transparency. Lead the annual tax preparation and audit process, coordinating with external accountants and key stakeholders to ensure a comprehensive and transparent review. Facilitate the preparation, provision, and submission of all required documentation, ensuring a smooth and thorough audit experience. Work with MEAG's outsourced accounting firm to ensure tax compliance and proper reporting, providing necessary documentation and information for audits and financial reviews to maintain MEAG's nonprofit status and financial integrity. Ensure MEAG's operations remain fully compliant with all relevant state and federal regulations by collaborating closely with accounting and legal advisors. Stay informed about changes in laws affecting nonprofit organizations, and implement necessary adjustments to maintain compliance. Qualifications & Skills To be successful in this role, you should possess the following qualifications and skills: Bachelor's degree or equivalent experience. Experience as an administrator, including bookkeeping and financial management, and demonstrated success in an all-remote workplace. Knowledge of QuickBooks or similar accounting software. An established proficiency in basic nonprofit 501(c)(3) records and accounting practices. An established proficiency with foundation grant proposals, budgets, record-keeping, and compliance. Working knowledge of state employment portals (MEAG operates in Massachusetts and New York). Excellent organization and ability to prioritize tasks across multiple areas and projects. Resourcefulness and good judgment. The ability to respond quickly to deadline-driven requests. Strong communications skills (verbal, written, virtual). Proficiency in Internet tools and basic office software programs, including Google Suite, Office 365, and Zoom. Must be eligible to work in the United States (MEAG cannot sponsor a visa). What We Offer As a part-time Administration and Finance Lead at MEAG, you can expect: Competitive hourly rate ($40-$60 based on skills and experience). Flexible, remote work arrangement (15-20 hours per week). Opportunity to make a significant impact in a small nonprofit organization. Collaborative and dynamic work environment. Professional growth and development opportunities. Career Growth Opportunities and Learning Benefits At MEAG, we're committed to supporting the growth and development of our team members. As an Administration and Finance Lead, you'll have opportunities to: Develop your skills in financial management, human resources, and nonprofit administration. Contribute to the strategic planning and decision-making process. Build relationships with colleagues, stakeholders, and partners in the nonprofit sector. Stay up-to-date with industry trends and best practices through training and professional development opportunities. Work Environment and Company Culture At MEAG, we pride ourselves on a collaborative and inclusive work environment. Our team is: Remote-friendly, with flexible work arrangements. Committed to fostering a culture of innovation and creativity. Dedicated to making a positive impact in the nonprofit sector. Passionate about social science research and education. How to Apply If you're a motivated and organized individual with a passion for nonprofit work, we encourage you to apply for this exciting opportunity. Please submit your cover letter and resume to [email protected] . We look forward to hearing from you! Don't miss this chance to join our team and make a meaningful difference in the nonprofit sector. Apply now and take the first step towards a rewarding new role! Apply for this job