Accounts Payable Specialist – Advantix Development Corporation – Evansville, IN

Job title: Accounts Payable Specialist Company: Advantix Development Corporation Job description: PRIMARY OBJECTIVES OF POSITION General Summary Under the direction of the Senior Accountant, the Accounts Payable Specialist performs crucial job duties that ensure vendors get paid for services and products rendered. The Accounts Payable Specialist provides both administrative and financial support by processing, verifying and reconciling Invoices. Essential Job Functions Primary areas of responsibility and tasks that may typically be expected include but are not limited to: • Managing accounts payable using accounting software and other programs. • Handling accounts payable for separate entities and vendors. • Analyzing workflow processes. • Establishing and maintaining relationships with new and existing vendors. • Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures. • Processing due invoices for payments. • Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling vendor accounts. • Sort payables into batches and complete data entry daily. • Provide printed checks to appropriate directors for signatures. • Mail authorized check or distribute check with necessary attachments. • File copies of authorized checks with appropriate invoices. • Additional check processing requirements as needed. • Keep filing up to date for review purposes. • Performs other related duties as assigned and/or required. Annual 1099 Reporting · Reconcile reporting file with historical records. · Prepare electronic 1099 reporting file for submission to the Internal Revenue Service (IRS). · Submit 1099 and 1096 forms in a timely manner. · Maintaining and updating W-9 and insurance documentation. Behavioral Competencies Problem Solving: Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with sensitive topics and/or irate customers. Customer Service: Understands that all employees have external and/or internal customers that they provide services and information to; honors all of the commitments to customers/residents by providing helpful, courteous, accessible, responsive and knowledgeable customer service. Interpersonal Skills: Focuses on solving conflict, not blaming; maintains confidentiality; listens to others without interrupting; establishes rapport when working with others. Teamwork: Cooperates with others to accomplish common goals; works with employees within and across his/her department to achieve shared goals; treats others with dignity and respect and maintains friendly demeanor; values the contributions of others. Results Orientation: Consistently delivers required results; sets and achieves achievable, consistently complies with quality standards and meets deadlines; maintains focus on goals. Accountability: Accepts full responsibility for self and contribution as a team member; displays honesty and truthfulness; confronts problems quickly; displays a strong commitment to organizational success and inspires others to commit to goals; demonstrates a commitment to delivering on his/her public duty and presenting oneself as a credible representative of the owner to maintain the public’s trust. Professionalism: Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions. Education, Experience, and/or Certification • Associate degree in Accounting or Business Administration and one year experience or High School Diploma with three plus years applicable work experience. • One-year Yardi experience preferred. • Construction experience preferred. • CAPP certification preferred. • Possession of valid Indiana Driver’s License. Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Job Competencies: • Knowledge of procurement procedures. • General knowledge of accounting principles. • Ability to compare documents to determine conformity. • Ability to perform routine mathematical calculations rapidly with a high degree of accuracy. • Ability to understand utility statements. • Ability to resolve routine and some complex problems. • Ability to utilize the construction module using the Yardi Job Cost system. • Proficient in Microsoft Office Suite. • Demonstrated prompt, regular work attendance. Computer and Administrative Skills To perform this job successfully, an individual should have average abilities using computer software such as MS Word, Excel, PowerPoint and Outlook and should be capable of using internet resources for research and developing reports. Proficient in operating and troubleshooting personal and laptop computers. Ability to learn other computer software programs as required by assigned tasks. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee’s job is intermittently sedentary. Will use some repetitive motion of hand-wrist in using computers. Must have normal range of vision to complete paperwork and review documentation; hearing and speech to communicate with executives, employees, co-workers, vendors, contractors, company representatives, etc., on the telephone and/or in person on a frequent basis. Work involves the normal risks or discomforts associated with an office environment. Expected salary: Location: Evansville, IN Job date: Thu, 18 Aug 2022 07:37:30 GMT Apply for the job now! Apply tot his job