Accounts Payable & Accounts Receivables Coordinator (AP AR)
OVERVIEW:
Reporting to the Assistant Controller, with a dotted line to AR Payroll Supervisor. The AP & AR Coordinator is primarily responsible for the administration of all Accounts Payable and Accounts Receivable. As a member of the Finance team, this position will support an organizational culture that cares for other's well-being through best practices in health and safety, in addition to the company's values of respect, integrity, quality, teamwork and professional growth.
RESPONSIBILITIES:
Accounts Payable
Reconcile material invoices to packing slips
Reconciliation of service invoices to purchase orders in accounting software/ERP system verifying that the service is complete and receiving the purchase order
Code recurring invoices and those invoices without purchase orders with proper approval
Enter invoices into accounting software/ERP system, identify discrepancies and make appropriate adjustments
Review and process all employee expense reports submitted through Concur or manually prepared and audit for accuracy
Reconcile visa statements monthly verifying supporting documentation and process in the accounting software/ERP system
Make copies of checks, match them to the corresponding invoices and file accordingly
Complete biweekly payment requests and pay all suppliers online, electronically or by check
Review supplier statements and reconcile to accounting records
Complete supplier credit applications as needed
Setup suppliers into accounting software/ERP system
Maintain Sales & Use Tax Records, and liaison during audits
Assist in the annual financial audit as needed
Other duties/projects as assigned
Accounts Receivable
Process Accounts Receivable invoicing daily, including the auditing of all packing slips
Ensure invoices are sent to customers in a timely manner via email/online portal/etc
Review RS quotes when processing invoices and calculate $/kg on manufactured products.
Scan cheques received via mail into the bank and record cash receipts covering payments received within the US account in the ERP system.
Enter new customers into the ERP system and perform credit checks if required
Process USD Credit Card invoicing online.
Record keeping for sales agents/distributors (tracking POs, invoices, commissions owing) monthly
Review new customer purchase orders to ensure payment terms and conditions are met and properly documented
Prepare all reports for month end processing in a timely manner
Assist in financial and regulatory audits as needed
Other duties/projects as assigned
TRAINING / QUALIFICATIONS:
Minimum College Accounting Diploma preferred
Minimum 3 years of experience preferred
High quality of time management and prioritization skills
Strong communication (verbal and written) and organizational skills
Strong computer skills (MS Office – specifically Excel)
Excellent analytical and problem-solving skills to fully address accounts payable issues
Epicor (E10) experience an asset
WORKING CONDITIONS:
Office Environment
Reporting to the Assistant Controller, with a dotted line to AR Payroll Supervisor. The AP & AR Coordinator is primarily responsible for the administration of all Accounts Payable and Accounts Receivable. As a member of the Finance team, this position will support an organizational culture that cares for other's well-being through best practices in health and safety, in addition to the company's values of respect, integrity, quality, teamwork and professional growth.
RESPONSIBILITIES:
Accounts Payable
Reconcile material invoices to packing slips
Reconciliation of service invoices to purchase orders in accounting software/ERP system verifying that the service is complete and receiving the purchase order
Code recurring invoices and those invoices without purchase orders with proper approval
Enter invoices into accounting software/ERP system, identify discrepancies and make appropriate adjustments
Review and process all employee expense reports submitted through Concur or manually prepared and audit for accuracy
Reconcile visa statements monthly verifying supporting documentation and process in the accounting software/ERP system
Make copies of checks, match them to the corresponding invoices and file accordingly
Complete biweekly payment requests and pay all suppliers online, electronically or by check
Review supplier statements and reconcile to accounting records
Complete supplier credit applications as needed
Setup suppliers into accounting software/ERP system
Maintain Sales & Use Tax Records, and liaison during audits
Assist in the annual financial audit as needed
Other duties/projects as assigned
Accounts Receivable
Process Accounts Receivable invoicing daily, including the auditing of all packing slips
Ensure invoices are sent to customers in a timely manner via email/online portal/etc
Review RS quotes when processing invoices and calculate $/kg on manufactured products.
Scan cheques received via mail into the bank and record cash receipts covering payments received within the US account in the ERP system.
Enter new customers into the ERP system and perform credit checks if required
Process USD Credit Card invoicing online.
Record keeping for sales agents/distributors (tracking POs, invoices, commissions owing) monthly
Review new customer purchase orders to ensure payment terms and conditions are met and properly documented
Prepare all reports for month end processing in a timely manner
Assist in financial and regulatory audits as needed
Other duties/projects as assigned
TRAINING / QUALIFICATIONS:
Minimum College Accounting Diploma preferred
Minimum 3 years of experience preferred
High quality of time management and prioritization skills
Strong communication (verbal and written) and organizational skills
Strong computer skills (MS Office – specifically Excel)
Excellent analytical and problem-solving skills to fully address accounts payable issues
Epicor (E10) experience an asset
WORKING CONDITIONS:
Office Environment